Take your Employee Central Payroll system to the next level (Part 2)

In this blog, we’ll step back to consider some of the challenges during implementation, both for existing on-premise customers deciding to migrate to Employee Central Payroll (ECP) and for new Customers planning to implement ECP.  

This blog will focus on Payroll Migration, but of course, you still need to implement Employee Central.

If you already have Employee Central implemented and connected to your on-premise solution, then the migration process could be much simpler as you may be able to just focus on the ECP side and know that the Employee Central configuration and setup is already there.

Moving from On-Premise? Implement, Reimplement or Migrate your Payroll

Many companies who are looking to move to Employee Central Payroll will be existing SAP On-Premise customers. If you fall into this category, you need to consider how much of your existing Payroll configuration and setup you would want to move to the Employee Central Payroll Solution.

Migrate your System

The intent of the migration is to move your configuration, and historical employee data (including payroll history) to the new Employee Central Payroll solution with the aim that it will run with minimal changes. This means less re-configuration, less testing and that you can continue to use your new system to report historical data.

Reimplement your Payroll

In some cases, customers may have areas that they have felt have always been a challenge. For example: There may be an old configuration you wish to remove, or you want to reconfigure some payroll rules to operate differently. 

This is often a perfect time to do this as you have a project team and can incorporate this work into the existing project. It is also lower risk as you are only changing some areas of the configuration.

Save yourself and your company hundreds of hours and thousands of dollars!

The best course of action is to begin planning now, so you can review all the options available to you. Part of this is learning the prerequisites you’ll need to support your project more efficiently.

Aside from the migration of the payroll configuration, there are many other areas to also consider. 

Some of these include:

– Will I migrate my prior history for the employees? For example: Do you move your payroll results, employee history, finance postings, year to date results into the new system?
– How do I best perform Parallel runs?
– Do I migrate my existing ABAP reports and other functionality into the new system?
– For any reports being migrated, how will I modify and maintain these into the future?
– Can all of my reports (Either custom reports or standard SAP reports) be executed from Employee Central, or by the Managers themselves?
– How will I cater for my Adhoc Requests that come up. Often we see customers go from 20-30 go live reports to hundreds in a period of 12 months. If you have adhoc requests, you want to know how you will cater for these?
– Will all your custom reports and manual reports be able to fit into the Payroll Control Center process?
– If I need additional Payroll Control Center checks, how can I add these?

Author

Darren Souter

SpinifexIT Founder & Global Architect

 

 

Ready to move to Employee Central Payroll?

The Easy Migration solution will help you de-risk and accelerate your migration to ECP with an integrated toolset that allows full configuration and data migration copies from On-Premise to ECP, reports to validate full payroll results, runs repeated payroll tests, and identifies data and configuration inconsistencies between source and target systems for corrections. 

Easy Migration

Our Easy Migration solution helps you complete your ECP migration process 90% faster than traditional implementation times. It can help you:

• Identify and migrate your current payroll configuration to Employee Central Payroll.
• Copy current employee data and results into the new system, and
• Run reconciliation reports fast using built-in reports, powered by our SAP-Certified reporting solution

Our Easy Migration solution is also 100% integrated with other SpinifexIT solutions so it is an easy step to transition to our other products if you have the need.

What if I have already implemented ECP or plan to remain on-premise for the moment?

If you have already moved to Employee Central Payroll, or are happy to just stay with your on-premise solution for the moment, this doesn’t mean that you cannot look to areas to improve.

About 90% or more of the customers who we speak to, already have Employee Central Payroll or SAP Payroll installed and running, and are looking to improve some of their day-to-day manual processes.

In this case, the SpinifexIT solutions can just be installed into your existing system.  The way that most customers then start to use the solutions is as follows:

• Train on how to use the solutions – This is about 3-5 days training upfront
• Identify the time-consuming processes that your team is doing, and then replace these with any of our 120 pre-delivered reports. You can also build custom reports to support your HR and Payroll information requirements. This immediately removes a lot of manual steps and starts to free up your team. Here is the YouTube case study.
• New, ad hoc requests can be delivered through Easy Reporter. Reports can be scheduled and emailed out directly to the required person so it completely removes the need for manual processing.
• If your payroll has Year End processes for Australia, USA or Canada, start to use our predefined Year End solutions.
• From here, you can continue to replace your existing manual processes with the automated Easy Reporter steps.

Over a quick period, you will be able to automate the extraction, generation, and sending of your reports. Instead of spending a lot of time and effort manually building the perfect set of reports, your team can then focus on delivering a high-quality service to your customers.

In Summary