employee central

Easy Reporter Express for ECP
Easy Reporter Express for ECP 150 150 SpinifexIT

Access real-time data any time with Easy Reporter Express Pack for Employee Central Payroll (ECP).

Take advantage of Easy Reporter’s powerful reporting capabilities to get real-time data from SAP SuccessFactors Employee Central
and Employee Central Payroll with our Easy Reporter Express Pack for ECP.

What you can do with Easy Reporter
Easy Reporter for ECP icon predelivered reports

Execute efficient, error-free payroll with Easy Reporter for ECP’s pre-delivered reports.

Easy Reporter for ECP icon customize

Customize the pre-delivered reports to fit your custom HR and payroll reporting requirements.

Combine Employee Central Data with your Payroll Reports

Easy Reporter for ECP icon upgrade testing package

Utilize the included SuccessFactors upgrade testing package that streamlines the User Acceptance Testing process

Easy Reporter for ECP icon full support

Enjoy full implementation support, blueprinting and training from our experts to get started immediately.

Easy Reporter for ECP icon pay to pay reports

Use reports including Pay to Pay Comparison, Terminated EEs with Pay, Master Data Audit Details, Payroll Summaries, and more on Day 1!

This can also include the following:
  • Payroll Control Center (PCC) Accelerator
    This lets you access 40 built-in PCC policies and reports
  • Strato Document Generation
    Send HR & Payroll letters on the fly
What our customers say about Easy Reporter
Learn more about Easy Reporter Express (ECP)

Answers to some of the frequently asked questions about this rapid deployment solution

What kinds of reports are included?

The following reports are included in the Easy Reporter Express Pack (ECP): Pay to Pay Comparison (Gross/Net), Pay to Pay Comparison All Wagetypes, Terminated Employees with Pay, Master Data Audit Details, Retro Analysis Report by Employee, Payroll Summary, Employee Posting Details, Recurring Payments Report and Hot Pack Testing reports

How can I get access to these reports?

To see the power of the Easy Reporter Express Pack first hand, contact us at [email protected] for more information and a live demonstration.

Our highly experienced team can help get you started quickly and easily.

How much is the Easy Reporter Express Pack?

Pricing is designed to enable your organization to quickly move forward with a low-cost, yet very powerful reporting solution based on the number of employees in your organization. Please contact us at [email protected] to schedule a quick discovery call with one of our experts to learn how the Express Pack can help you without breaking the bank!

What kinds of organizations can benefit from this new product offer?

Organizations with up to 5,000 employees who are using SAP HR and Payroll and would like to increase their investment return in SAP by reducing manual efforts, empower their business users, and automate business processes around day to day reporting

How much is the Easy Reporter Express Pack?

Pricing is designed to enable your organization to quickly move forward with a low-cost, yet very powerful reporting solution based on the number of employees in your organization. Please contact us at [email protected] to schedule a quick discovery call with one of our experts to learn how the Express Pack can help you without breaking the bank!

What's the difference between this one and the Easy Reporter Express Pack On Premise?

The reports included in this package use data sets from Employee Central Payroll, while the original Easy Reporter Express Pack On Premise gets data from SAP Payroll. To get the best of both worlds, we highly recommend upgrading to Easy Reporter.

See it in action
Easy-to-implement Rapid Deployment Solution

It takes just a day to get started!

Value for money

Small companies looking for an easy way to report on their SAP HR and Payroll data will find that the Easy Reporter Express Pack is a much cheaper, more efficient way than building their much needed reports from scratch.

Overview SAP SuccessFactors Employee Central Payroll
SAP SuccessFactors Employee Central Payroll
SAP SuccessFactors Employee Central Payroll 1024 682 SpinifexIT

In this introduction to SAP SuccessFactors Employee Central Payroll, learn about the cloud-based payroll system meant to handle global enterprise needs.

If you’re a payroll manager, finance professional or HR executive who is looking for a new payroll system, there are many choices in the market. One to consider is SAP SuccessFactors Employee Central Payroll.

What is SAP SuccessFactors Employee Central Payroll?

SuccessFactors Employee Central Payroll is a cloud-based payroll system meant to provide the breadth of functionality and global coverage enterprises need.

The core Employee Central Payroll system is built using the SAP Payroll engine, providing a reliable and proven engine for calculating the most complex of payrolls.

The Payroll Control Center front end brings pre-payroll and post-payroll processes, continuous data auditing, and payroll processing reporting and analytics to payroll administrators in a one-stop shop. At the time of writing, Employee Central Payroll supports 46 countries for payroll processing and localization support.

The Employee Central system is a prerequisite for implementing and using the Payroll system. So, this is a factor to consider if you are looking purely for a payroll system without changing your existing core HR system.

From a high level, Employee Central Payroll provides a number of important functions. It can run end-to-end, gross-to-net payroll, covering tax calculations, such as through partner product BSI TaxFactory in the U.S. It can print checks, remit payments, provide online employee pay slips and post payroll results to your financial system.

From a compliance and security perspective, Employee Central Payroll brings standard-delivered data formats, such as address, telephone, email, national ID and name. It provides fields for contracts and, in supported countries, the functionality to support local laws and reporting or other communication with local authorities. Examples of this include superannuation in Australia, e-filing of employees’ payments and deductions in the United Kingdom, and storing and reporting salary increase changes in Brazil.

Employee Central provides a way to manage and automate master data privacy and retention policies that uphold compliance with regional, federal, and local rules regarding data privacy.

It also includes Event Listener for Pre-Payroll Monitoring, which scans HR master data to identify any data changes. These are cross-checked against any open alerts by the system, and if any of the changes resolve an open alert, then the alert will be closed. This enables more streamlined payroll data monitoring and frees up time to focus elsewhere.

SAP SuccessFactors Employee Central Payroll use cases

Vendors such as SAP, ADP and Ultimate Software are popular choices for payroll and provide a lot of functionality for running payroll in the United States, Canada and other countries. However, with many choices out there, it can be difficult to determine what system is best for your company.

Price might be a factor, but when it comes to payroll, it is often better to look at what features, functionality and compliance capabilities each payroll vendor provides. You may find yourself reviewing seven or eight different vendors before producing a shortlist. Sometimes, it is necessary to issue a request for information to identify which vendors to invite to a formal request for proposal process.

Employee Central Payroll is ideal for customers who are either global, complex or both. Typically, the base number for getting ROI on the implementation is about 1,000 employees in a country. In some cases, customers with fewer employees can get good ROI.

If your workforce has one or more unions — whether you have any collective bargaining agreements or not — then Employee Central Payroll would be a suitable option. It has an ability to handle the complexity of having specific rules and regulations defined by unions that are in addition to federal, state, local and regional laws.

If you have — or plan to have — all of your employees in Employee Central, Employee Central Payroll can serve as a global payroll option. The point-to-point integration between the two ensures that employee data from all countries can flow between the systems and can be monitored using the provided monitoring tools. No middleware integration is needed for Employee Central Payroll to use the master data in Employee Central for payroll processing.

If you want to fully outsource your payroll processing, you may wish to look at vendors that specialize in those particular services. However, some service providers do offer outsourced payroll processing for customers using Employee Central Payroll.

Reimplement your support and maintenance

SAP provides standard technical support for live systems through its SAP ONE Support Launchpad. The latest support packages — a collection of the latest legal requirements and corrections — are applied by raising a ticket through SAP ONE Support Launchpad. SAP also offers some premium support services for customers.

For payroll maintenance, applying patches and fixes, or business process outsourcing services, you can reach out to a variety of payroll service providers and systems integrators for support, depending on what you are looking for.

For ongoing government compliance, SAP has a team of more than 150 people that track and manage local compliance laws and regulations across numerous countries. SAP provides local legal changes for Employee Central Payroll for all supported countries. These legal changes can include such changes as new reporting requirements, tax rate changes and sick pay changes. These are provided as support packages, but you can also have an administrator apply them in Upgrade Center.

New features and functionality — as well as legal changes — are released every six months, usually in the second or fourth quarter. Urgent bug fixes are typically released on a weekly or biweekly basis. New features and legal changes can be applied using Upgrade Center in the system.

Reporting and analytics

Two of Employee Central Payroll’s weaker capabilities are its reporting and analytics. Reporting is limited to just payroll data — for example, worker, compensation and tax data — and cannot combine data from other systems, such as organizational objects or cost allocation objects. Based on your needs, you may need to augment functionality with a third-party product, like SpinifexIT.

Licensing

Employee Central Payroll uses a SaaS subscription model and is charged annually on a per-employee, per-year basis. For exact pricing, you should reach out to your local account executive at SAP.

Enterprise payroll capabilities

Employee Central Payroll is capable of handling significant complexity and provides a broad range of payroll functionality.

Here’s a list of some of that functionality:

  • Gross-to-net payroll;
  • Legal changes and localization, including country-specific reporting;
  • Tax forms, tax models and tax compliance at a country and local level;
  • Advances and deductions;
  • Retroactive calculations;
  • Payroll simulations;
  • Check printing;
  • Alerts for data errors or inconsistencies;
  • Data privacy and protection;
  • Payroll auditing;
  • Integration with finance systems for general ledger posting, time and attendance systems, pension providers and benefits providers;
  • Evaluation of time data for generating compensation data;
  • Unions and collective bargaining agreements;
  • Garnishments;
  • Analytics and KPIs;
  • Employee self-service; and
  • Mobile access through the SAP SuccessFactors Mobile application.

The Employee Central core HR system is a prerequisite of implementing Employee Central Payroll, and the two are tightly integrated.

Author

iXerv-President-Luke-Marson

Luke Marson

President, Americas
iXerv

This article is a repost from Tech Target.
Read it here.

Take your Employee Central Payroll system to the next level (Part 2)
Take your Employee Central Payroll system to the next level (Part 2) 1024 576 SpinifexIT

In this blog, we’ll step back to consider some of the challenges during implementation, both for existing on-premise customers deciding to migrate to Employee Central Payroll (ECP) and for new Customers planning to implement ECP.  

This blog will focus on the Payroll Migration, but of course, you still need to implement Employee Central.

If you already have Employee Central implemented and connected to your on-premise solution, then the migration process could be much simpler as you may be able to just focus on the ECP side and know that the Employee Central configuration and setup is already there.

This blog comes with a FREE planning checklist.
Download it here and use it as your guide.

Moving from On-Premise? Implement, Reimplement or Migrate your Payroll

Many companies who are looking to move to Employee Central Payroll will be existing SAP On-Premise customers. If you fall into this category, you need to consider how much of your existing Payroll configuration and setup you would want to move to the Employee Central Payroll Solution.

SpinifexIT_April 2020 blog_Taking your Employee Central Payroll system to the next level part 2_Cost vs risk

Migrate your System

The intent of the migration is to move your configuration, and historical employee data (including payroll history) to the new Employee Central Payroll solution with the aim that it will run with minimal changes. This means less re-configuration, less testing and that you can continue to use your new system to report historical data.

Reimplement your Payroll

In some cases, customers may have areas that they have felt have always been a challenge.

For example: There may be an old configuration you wish to remove, or you want to reconfigure some payroll rules to operate differently. 

This is often a perfect time to do this as you have a project team and can incorporate this work into the existing project. It is also lower risk as you are only changing some areas of the configuration.

Save yourself and your company hundreds of hours and thousands of dollars!

The best course of action is to begin planning now, so you can review all the options available to you. Part of this is learning the prerequisites you’ll need to support your project more efficiently.

Aside from the migration of the payroll configuration, there are many other areas to also consider. 

Some of these include:

  • Will I migrate my prior history for the employees? For example: Do you move your payroll results, employee history, finance postings, year to date results into the new system?
  • How do I best perform Parallel runs?
  • Do I migrate my existing ABAP reports and other functionality into the new system?
  • For any reports being migrated, how will I modify and maintain these into the future?
  • Can all of my reports (Either custom reports or standard SAP reports) be executed from Employee Central, or by the Managers themselves
  • How will I cater for my Adhoc Requests that come up. Often we see customers go from 20-30 go live reports to hundreds in a period of 12 months.  If you have adhoc requests, you want to know how you will cater for these
  • Will all your custom reports and manual reports be able to fit into the Payroll Control Center process
  • If I need additional Payroll Control Center checks – How can I add these?

Author

SpinifexIT Darren Souter

Darren Souter

SpinifexIT Founder & Global Architect

Get this FREE ECP Implementation checklist to guide you in your planning and thought process!

Download your checklist here.

SpinifexIT April blog_Take your Employee Central Payroll system to the next level part 2 checklist image

If you need help assessing these questions further, feel free to talk to us, or even comment down below. We can schedule a quick discussion or even refer you to some of our customers who have used our solutions for their own implementations.

Ready to move to Employee Central Payroll?

The Easy Migration solution will help you de-risk and accelerate your migration to ECP with an integrated toolset that allows full configuration and data migration copies from On-Premise to ECP, reports to validate full payroll results, runs repeated payroll tests, and identifies data and configuration inconsistencies between source and target systems for corrections. 

SpinifexIT_April 2020 blog_Taking your Employee Central Payroll system to the next level part 2_Easy Migration

Easy Migration

Our Easy Migration solution helps you complete your ECP migration process 90% faster than traditional implementation times. It can help you:

    I
  • dentify and migrate your current payroll configuration to Employee Central Payroll.
  • Copy current employee data and results into the new system, and
  • Run reconciliation reports fast using built-in reports, powered by our SAP-Certified reporting solution

Our Easy Migration solution is also 100% integrated with other SpinifexIT solutions so it is an easy step to transition to our other products if you have the need.

What if I have already implemented ECP or plan to remain on-premise for the moment?

If you have already moved to Employee Central Payroll, or are happy to just stay with your on-premise solution for the moment, this doesn’t mean that you cannot look to areas to improve.

About 90% or more of the customers who we speak to, already have Employee Central Payroll or SAP Payroll installed and running, and are looking to improve some of their day to day manual processes.

In this case, the SpinifexIT solutions can just be installed into your existing system.  The way that most customers then start to use the solutions is as follows:

  • Train on how to use the solutions – This is about 3-5 days training upfront
  • Identify the time-consuming processes that your team is doing, and then replace these with any of our 120 pre-delivered reports. You can also build custom reports to support your HR and Payroll information requirements. This immediately removes a lot of manual steps and starts to free up your team. Here is the YouTube case study.
  • New, ad hoc requests can be delivered through Easy Reporter. Reports can be scheduled and emailed out directly to the required person so it completely removes the need for manual processing.
  • If your payroll has Year End processes for Australia, USA or Canada, start to use our predefined Year End solutions.
  • From here, you can continue to replace your existing manual processes with the automated Easy Reporter steps.

Over a quick period, you will be able to automate the extraction, generation and sending of your reports. Instead of spending a lot of time and effort manually building the perfect set of reports, your team can then focus on delivering a high quality service to your customers.

In Summary

Employee Central Payroll is a powerful solution, but like most software solutions, will have areas that can be further streamlined. Whether this is during the implementation, streamlining payroll processes, report building or reconciliation steps, there are always many ways to further take advantage of your ECP solution.

If you decide to walk the SpinifexIT path, you will find that we are not just a software solution that is dropped into your system and rarely used. 

Our team of expert consultants will work directly with your team right through the implementation and into go live to ensure you use the best practice methods from the start and build long lasting processes, based on the best practices we have seen at hundreds of other customers.

The reporting and Payroll Control Center solution (discussed in Part 1) is just part of the SpinifexIT solution set, but if you are moving to Employee Central Payroll, this is a key building block for your journey. 

Along the way, you may have a need for our other solutions, and the good thing is that most of our solutions leverage off of Easy Reporter, so you are starting with the best of breed solution.

SpinifexIT solutions can be installed in a matter of hours into your system, but if you are using any of our partner’s hosted Employee Central Payroll or SAP Payroll Solutions, then our solutions are already available in their environments. Make sure to ask them about us!

Once again, here’s your simplified implementation checklist, so you can talk about your plans with your implementation partner.

As always, feel free to reach out to us at [email protected] for any questions.

On a side note, we hope you’re doing well, and that you and your loved ones are healthy, safe and well despite what the world is going through. We’re all in this together, and SpinifexIT will always be here to support you if you need help with our solutions. 

Stay connected!

Our North American team recently held a User Group Meeting for all SpinifexIT customers. Stay tuned for announcements, so you may join these online activities in the future!

Employee Central Payroll
Take your Employee Central Payroll system to the next level
Take your Employee Central Payroll system to the next level 1024 475 SpinifexIT

In this blog, we’ll provide insights on options you can take to save time and thousands of dollars in your payroll business. This includes our findings whilst speaking with our own customers when streamlining their Payroll process. 

It is always a challenge for a customer new to SAP Payroll to know some of the challenges they will encounter along the journey, so I am trying to highlight some of the areas that I know will come up during implementation and post go-live.

For 20 years, I’ve been working in and around the SAP payroll solution and have been building software that can streamline its processes from end to end.

Whilst overall, I would think that most customers would benefit from additional solutions to streamline the existing processes, I will provide a balanced viewpoint without necessarily talking about just software solutions.

Author

SpinifexIT Darren Souter

Darren Souter

SpinifexIT Founder & Global Architect

The SAP Customer’s Standard Journey

Now, let’s talk about the journey of a standard SAP customer.

SAP Customer Journey
SAP Customer Journey

Reporting takes backstage during the implementation process, but turns out to be a major requirement as time goes on. So, does this mean needing additional reporting solutions?

Let’s explore the standard reporting solutions and find out if it is enough to work with these. 

Standard Employee Central Payroll Reports

Employee Central Payroll will come standard with many reports such as Superannuation Reports, Wagetype Reporter and Various Other pre-defined reports. 

These are all useful reports, but they are generally hardcoded and cannot easily be altered.

Adhoc Query is a generic reporting tool that SAP provides, however this only reports specific data such as infotypes and does not combine this with Payroll or other Transactional Results. 

This is often the starting place for reporting and we would recommend you understand the reports that are delivered out of the box.

People Analytics

This is a new Employee Central Reporting solution that sits on top of SAP Analytics Cloud. This is for reporting SuccessFactors data and replaces a number of the existing SuccessFactors reporting solutions. 

At this time, this solution does not include Payroll Reporting.

People Analytics is a new solution and as of today, it is too early to indicate the overall value proposition.

Workforce Analytics or People Analytics – Advanced Edition

Workforce Analytics (Now known as People Analytics Advanced Edition) is a useful Management Analytic Solution, but is often more higher business level reporting.  

Whilst this delivers a subset of Payroll Reports, these are often not the day to day reports the payroll team will require, but focused more on Management type reporting. 

This solution is not generally used for day-to-day Payroll Reporting.

SAP Analytics Cloud

This solution allows you to build your own dashboards and user stories using data from various systems with powerful visualisation tools.  

It would be possible to build your payroll reporting, but you need to consider how to get the data into this solution, and then how to cater for things like security, regular updates etc. 

This requires reports to be purpose built and then updated with data.  Much like many Business Warehouse solutions, and Workforce Analytics, this is more of a management analytics solution.

ABAP Custom Reports

Within the Employee Central Payroll Solution, the Internal IT Team can build their own reports. These however require a specific skill set and often end up with fairly purpose built reports.  

This is not a cost effective approach for most reporting needs.

Excel Reports

Most customers resort to using Excel or some other tool to extract data from Employee Central Payroll. You can include multiple data sources and merge them together to produce the reports you need.  

This is a very manual process and often results in many complex spreadsheets that require an expert to maintain.

So many reports, so little time

Equipping your Payroll team with the right tools and expertise upfront saves you a lot of time and many thousands, in some cases, millions of dollars.

Here’s where SpinifexIT can help you. 

Employee Central Payroll

Our customers have found that SpinifexIT is not just “nice to have”, but a mandatory solution for their day to day work. Our accelerator is powered by our SAP-certified Easy Reporter solution, our Payroll Control Center (PCC) Accelerator add-on, and a couple of localized solutions for Australian (Easy STP) and North American (Easy Balance) payroll reconciliation, and more!

Employee Central Payroll
  • Purpose build Payroll Day to Day and Compliance Reports that can be run out of the box
  • Adhoc Report capabilities to build the reports you need in minutes
  • Distribution Capabilities that can be used for sending reports out to managers, departments or even external interfaces such as Deduction Vendors
  • Full Integration into the Payroll Control Center solution as well as Employee or Manager Self Service Capabilities for any report you want to make available
  • Additional Functionality delivered out of the box that can be used to streamline implementation of Employee Central Payroll and even Testing the Regular upgrades.

In the next blog, we’ll be featuring customer case studies where SpinifexIT solutions have been implemented and how clients have considered it a success. We’re also including a 2020 checklist you can refer to whilst planning your implementation.

Let’s continue the conversation!

Subscribe to SpinifexIT to know the latest about our solutions!

Email us at [email protected]
to book a quick 15 – 30 minute discovery call to learn more about how you can take your Employee Central Payroll system to the next level.

Spinifexit 2018.r3 release
Limited Release Coming Soon: 2018.R3!
Limited Release Coming Soon: 2018.R3! 1000 667 SpinifexIT

2018.R3 packs over 50 new updates and enhancements especially made to continuously improve and your SAP HCM and SuccessFactors experience and maximise your solution investments.

Improve your on-premise to cloud transition processes with SpinifexIT’s 2018.R3

Our third solutions update for this year goes live on November 19, 2018. This release will be available for a few pre-identified customers first before its full public release. 
For any questions related to the rollout, please contact our Customer Care team.  
Below are the most requested updates we’ve made available for you:

Easy Reporter Updates

IMPROVING SUCCESSFACTORS INTEGRATION

Connect to SuccessFactors systems via SAP Cloud Integration.

Include new Time Off Reporting Fields within Employee Central to include Time Off Absences, Leave Balances, Attendance records and more

NEW FEATURES TO ENSURE GDPR COMPLIANCE

Report on SAP system logs (most requested!) to read access logs and transactions run by users

WEB REPORTING ENHANCEMENTS

Reporting performance with regards to loading reports using the Web Reporter has been improved with more features added to the Additional Selection tab.

A new capability to add Data Input Fields to a report or document selection screen under the tab “Report Parameters” has also been added. *** Performance improvements, additional parameters (2nd paragraph) details can follow

Payroll Control Center Integrated Solution

ENHANCED USABILITY

A new option to call SuccessFactors Employee Central when investigating errors has been added. This can be accessed within the Payroll Error Solution screen.

The new enhancements to be delivered will also enable Easy Reporter reports to be linked into the payroll processing functionality. The results of these reports can also be stored for future references

Strato

NEW FEATURES TO COVER MORE SUCCESSFACTORS MODULES

A new option to call SuccessFactors Employee Central when investigating errors has been added. This can be accessed within the Payroll Error Solution screen.

The new enhancements to be delivered will also enable Easy Reporter reports to be linked into the payroll processing functionality. The results of these reports can also be stored for future references

ADDITIONAL CUSTOM DATA SOURCE

You can now upload CSV files to be used as a catalogue while creating new documents or new fields.

Introducing: Easy Single Touch

ADDITIONAL CUSTOM DATA SOURCE

Along with the new STP Solution from SAP, we’re releasing Easy STP at NO COST to all existing Easy Payment Summaries customers. Learn more about Easy STP here.

Easy Clone

MAJOR ENHANCEMENTS FOR CLONING SUCCESSFACTORS DATA

7 shiny new updates are in place to make Employee Central data cloning and scrambling a breeze. This includes new scramble rules and customisation options, the option to include data retrieval for non-key fields, and some additional Admin options to keep this process fool-proof.

Additional Resources

Visit our Customer Care Portal

View the complete set of release notes and updates by signing up, if you haven’t yet.

Join our webinars

We will be hosting two webinars for 2018.R2 on the following schedules:
ANZ/APAC: TBD
US/EU: December 6, 2018.

FAQ

It’s so easy to upgrade to 2018.R3. We’ll answer your top release related questions here.

NOTE: 2018.R3 will be released incrementally, first to a select group of customers, prior to a full public release.

How can I update?

Two ways. You can e-mail us at [email protected] and ask for an upgrade, or file a ticket using our Customer Care Portal. If you’re using one of our on-premise products, the update will be in the form of a transport. If you’re using Strato, the update will be included the next time you log in.

I’m using an old version. should i update to the latest one?

Of course. You can do a one time big time update rather than updating to the next version after yours. It’s easier and more practical that way.

How many versions do you support?

SpinifexIT supports three active solution versions. If you’re still on 2017.R2, an upgrade is in order.

What benefits do i enjoy when i upgrade to 2018.r3

We’ve enumerated the top requested enhancements only, but we’re really delivering over 50 new features and enhancements.  You can also view our public release notes by visiting our customer care portal. 

I want to learn more about your solutions

Great! We highly recommend that you browse our solutions section, and if you have any questions about these, don’t hesitate to send us the note using the form on the page’s footer. We can arrange for a quick call and demo. You can also e-mail us straight at [email protected]

SpinifexIT DSAG Jahreskongress october 2018
SpinifexIT at DSAG Jahreskongress| October 16 – 18, 2018
SpinifexIT at DSAG Jahreskongress| October 16 – 18, 2018 1024 512 SpinifexIT

SpinifexIT joins this year’s DSAG Jahreskongress, the 19th annual gathering of the German-speaking SAP User Group. The three-day event will be held at the Leipzig Congress Center from October 16 – 18, 2018. More information about DSAG can be found here. 

DSAG Theme – Business Without Borders, Architecture of the Future

This year’s theme talks about business digitisation and automation, cloud migration strategies, and finding the right solutions for the most common issues organisations using SAP On-premise deal with. The event will highlight how organisations can choose the best platforms to use for their continuous growth.

SpinifexIT’s Brendon Andrews-Warmuth and Henning Bachmayer will be joining the event, and will be glad to help you solve your top HR & Payroll puzzles in line with SAP and Successfactors. More information about SpinifexIT’s presence in DSAG will be posted in this page. Stay tuned for more updates.

Meet our Team

Let’s Jump in the SAC But Keep One Foot Out of the Covers
Let’s Jump in the SAC But Keep One Foot Out of the Covers
Let’s Jump in the SAC But Keep One Foot Out of the Covers 1024 512 SpinifexIT

Stephen Gallo shares his thoughts about the benefits of using SAP Analytics Cloud (SAC) and how it can unleash the power of your data through its sophisticated reporting capabilities

SAP Analytics Cloud (SAC) Status

SAP has done it again.  It’s made us all rethink what we are currently doing as we wait patiently until they have a fully integrated product.  I’m of course talking about SAP Analytics Cloud (SAC) which is part of their Unified Reporting strategy that will allow customers to combine data from all SAP systems including Success Factors.  I’ve written at my website recently about reporting in 2018 and this is kind of a follow-up to it.  I’ll start with the cynical approach to this with the “it’s about time” dig, but in truth, I’ve been doing HCM reporting with SAP tools for over 10 years.  It’s hard.  For SAP to finally take on this initiative with its daunting requirements I’m sure took years of planning and I’d probably shed a few tears of dread if I were sitting in their conference rooms designing how this is all going to work.  I say years of planning, because none of this works without HANA.  When they decided to build HANA, I have to imagine this was one of the use cases for building it.

What I’m finding in the market though is a polarizing effect everytime SAP announces something with the roadmap in its infancy.  To SAP’s credit, I’ve seen more innovation in this product since it launched than many of their prior endeavors. They are constantly trying to make it better, or in their case, the best – and it will get there.  The effect that it has on customers, however, is the old wait and see mentality. “Should we purchase now, no wait, on the roadmap 6 months from now is the feature we might need.  Let’s wait until they launch it and then see how the feedback is on it”.  Wash rinse and repeat.  What I’m going to try to implore upon you is not to wait – start piloting the application as it does have its merits.  

Let’s start this journey by talking about what SAP currently offers.  I won’t go in deep into the current Success Factors reporting, others have already done so.  In fact, read this article by our friends at iXerv.  It covers pretty much what you get with Success Factors.  You can also read mine if you want a shorter version .

If we look back at the ECC side of the house we still have our good old Ad-hoc Query, SQ01 – Abap Query for HR, and then point solution tools to get data out of your module of choice, Wage Type Reporter (Payroll), PT_QTA10 (Absence quotas) etc…etc.  Again, there are novels of information on these.

These tools provide you the data to do your own analysis.  You can download whatever you like, shove it in a warehouse, excel, access, your choice, and created your own analytics.  The problem of course is every time you want to produce an up to date version, your downloading the data all over again. Not super-efficient.

Let’s All Get in the SAC Together

When I look at a reporting maturity model, I see the SAC as the highest level of reporting.  If you go from reactive reporting, to proactive reporting, to metrics, to planning and finally to predictive analytics, SAC is at the top of the game.  SAC is going to bring us out of the Excel analytics that every HR department is doing on a monthly/quarterly/annual basis. It’s providing on-demand analytics that allow you to monitor your key business metrics to see if your business is performing to the levels that you desire.  SAP has other analytics products out there: BI, Lumira, but what I can see the benefit of SAC is this: It’s going to link up to your systems with ease.  Figure 1 shows all the systems SAC can speak to currently.  

Figure 1

To clarify on the slide, live data lives in the source system.  SAC reads it on the fly to get your data. Imported data will be brought out of your system into the cloud.  Currently, one of the pros of using Imported data is, it’s easier to create your own datasets of data mashed up against other imported data.  Apparently, there are still some limitations of mashing up live data with imported data, but SAP has said it is resolving that soon.

Now we must understand the types of questions planning and predictive analytics helps us solve to understand what value SAC brings to our organization.  I’ll use some examples that were shown at SAPPHIRE.

  • Are we attracting hires by Ethnicity? (Recruiting)
  • Are we hiring a diverse workforce? (Onboarding)
  • Are we promoting across Ethnicities? (Employee Central/ECC)

SAP Sapphire Demonstration

Figure 2

With these metrics, as Chief of Diversity, I can get instant insight as to how my plans are performing, which areas of the company need my involvement, and get an overall health of workforce sliced by any dimension I see fit.  SAC can also, based on prior data, predict where your trends for these metrics will go in the future. So right now, it might look like region X is not performing, but looking at a predictive trend line into the future (not shown in the image) we can see that they are on the upside, hence I should focus my time on regions where my metrics are trending downward.  This is invaluable information for leaders and managers but also invaluable to analysts.  Analysts spend countless hours putting these types of charts and predictions together, only to have to do them all over again next month.  With SAC you have the build it once, use forever type deployment.

The SAC is Nice and Toasty, But Keep a Foot Out of the Covers

For the executives and managers of the world, I see SAC as a no-brainer.  Even if you sit and tell yourself “we’ve invested so much time in WorkForce Analytics, or Lumira or BI”, know that the SAC is going to have all of this available in the platform.  Some of it is already here and some of it is coming.  Always check the roadmaps at https://www.sap.com/products/roadmaps.html and watch the webinars. This is the future of SAP reporting and it’s something you should get on board with.  Coming from a guy who works for an SAP software Partner that does reporting, take this advice with more than a grain of salt.  If you’re a leader, get a subscription, grab an analyst, layout a one-month plan of analytics you want and point them in right direction.  You might be surprised with what they can accomplish in a short period of time.

However, if this is the greatest thing since sliced bread for managers, it still lacks some functionality and some of these use cases may never be included in the software or can be arduous to build.  SAP is great at always showing us it’s prize pony when it talks about innovation, but there is always the dark underbelly of HCM that only us on-the-ground analysts understand:  Data consistency and auditing.  This term is so broad in scope, I will just provide a few examples below of what I’ve come across in the past.  These are of course problems that every customer has and some a customer created for themselves, but remember customers of course buy SAP because of all the standards it provides, but you also buy it because you can customize it to your business processes.  The below examples are ECC based, however I’m sure those of you on Employee Central/ECC Hybrid can relate.

For example:

  1. Do I have Rehire Dates that are before my Hire Date on infotype 0041?

    1. Human Error

  2. We have a Z-table in ECC based on payroll area that stores my annual merit effective dates and I need to ensure that the base pay infotype was loaded correctly based on those dates.
    1. Customization problem.
  3. Who is reaching there 401K limits as I need to start their deferred comp plans?
    1. Seen everywhere in US as config is not always correct.
  4. I work in Wisconsin and I have this work schedule, so I’m only allowed to be in Payscale groups 12345 and 12346.
    1. Business rule localized to a customer process.
  5. I need to submit to a union by region all the hours and types of hours their employees worked?
    1. The dreaded union reconciliation.

The examples I listed above are actual examples of things I’ve worked on for customers recently.  Looking at the list I’m sure you can imagine some fun things you’ve had to reconcile in the past. And what do we use to get this data if you just have standard SAP tools?

SAP Ad-Hoc Query

SuccessFactors Ad-Hoc Query and ORD

SAP Wage Type Reporter

You look at some the use case examples and think, well actually most of these we could put into Payroll Control Center (PCC).  And you’re right. It all boils down to budget and priority. If I have an analyst who can put this together, why spend the time and the money to put some of this in PCC.  The answer is, you should always be improving your processes, but I digress and that’s a philosophical discussion for another day. (Also, PCC adoption is low. Another philosophical discussion.) The first four items I listed could be done in PCC, however the 5th is kind of an ad-hoc request that we are all too familiar with.  Someone, somewhere either in our company or outside our company requests a bit of data that we do not have readily available. So, we use the standard SAP tools to mash this data together and provide them there report.

As long as I’ve been doing this, there is no way around ad-hoc requests.  They will always be the fly in the ointment to any reporting strategy. This is where the SAC falls down.

When I go to customers and we define what they are looking for 20% of it is metrics, 40% is operational reporting like payroll, 20% is data consistency and the last 20% of the work is ad-hoc requests.  It’s typically 20% of what they are producing, but in some cases, it can be 40% of the effort.  Keep this in mind when you decide to move to the SAC.  

To end this post, move to the SAC.  It’s actually really neat, fairly intuitive and for things like basic Gender or Hiring metrics you can have those up and running quickly.  I built a gender dashboard in a day. Don’t think however that SAC solves all your reporting. It doesn’t. You will still need tools whether they are standard SAP delivered or 3rd party to assist with your ad-hoc questions, data remittance type reports and master data consistency audits.

Happy Reporting!

About the Author:

Stephen Gallo is an Employee Central Certified Consultant employed by SpinifexIT. Over the past 11 years, he has been an SAP customer, an SAP HCM implementation consultant and the Product Architect of North America for the SpinifexIT Suite of products.  
SpinifexIT blog solutions to support your move to employee central
Using SpinifexIT Solutions to Support Your Move to Employee Central
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The Challenge

So you’ve decided to move to Employee Central from your on-premise SAP HCM system, congratulations you are joining the ranks of some of the world’s top companies and will be getting a best in class system. Hopefully you’ve found an excellent system integration partner to help you with the move, once they completed the design and build all you need to do is migrate the data.

Yep that’s right, everyone’s favourite topic. While you may not have to complete all of the technical aspects and will have support from your SI team at the end of the day, you are ultimately going to be responsible for ensuring the success of the data migration to Employee Central. This is actually a good thing, of course the business best understands the data and is in the position to provide the most accurate information to the SI team. The bad news is the standard migration tools are all a bit technical so who has time to really learn some new complex system just for a once off migration?

If you are still a bit earlier on in the process I’d highly recommend reviewing the articles recently published by Darren Souter regarding important considerations before and during the move to a new system. You may also use the free downloadable checklist we’ve included to start planning with your team.

About me

You can call me Brendon. I’ve been working with SAP HCM for a little over ten years now and in that time I’ve worked on a number of large SAP implementation and migration projects, in some I was lucky enough to be able to use the SpinifexIT solutions and in the others I had to do things the old fashioned way! As a Solution Architect at SpinifexIT, I’m here to help highlight the ways we can help in an Employee Central implementation. Read on to find out more.


Where SpinifexIT can fit into the Employee Central Data Migration process

You can call me Brendon. I’ve been working with SAP HCM for a little over ten years now and in that time I’ve worked on a number of large SAP implementation and migration projects, in some I was lucky enough to be able to use the SpinifexIT solutions and in the others I had to do things the old fashioned way! As a Solution Architect at SpinifexIT, I’m here to help highlight the ways we can help in an Employee Central implementation. Read on to find out more.

Step 1: Data Cleansing – All data should be as accurate and correct as possible before extraction and load. Easy Reporter’s powerful functionality allows you to quickly detect exceptions before they become hard-to-solve errors.

Step 2: Data Extraction and Translation – There will always be some translation required between two systems. Easy Reporter provides the tools to quickly convert data formats or values from one system to another. The extracted files can be provided in the exact format needed for Employee Central upload.

Step 3: Data Reconciliation – An optional add-on allows Easy Reporter to connect to the Employee Central system and provide reports with both SAP and Employee Central data, allowing you to quickly and easily confirm the success of the data load.

Data Cleansing Before Migration

When you are populating your shiny new system with data, the last thing you want to do is bring over inaccurate information. Hopefully in the past you have had a focus on data integrity which means you shouldn’t have too many issues with your data. But even if that is the case, there is likely some things you’ll need to check to ensure a smooth migration.

As a simple example, think of a field in SAP that is not mandatory currently but will be mandatory in your Employee Central environment, maybe the employees preferred name.

Easy Reporter can help you to identify those issues and track them throughout your project so you can ensure a smooth migration when it comes to completing the final data load. Along with the standard pre-delivered data integrity checks, it will be quicker and easier to configure your own reports looking for missing data or other data integrity issues.

Spinifexit Easy reporter employee central data migration

Data Extraction and Transformation

When you are populating your shiny new system with data, the last thing you want to do is bring over inaccurate information. Hopefully in the past you have had a focus on data integrity which means you shouldn’t have too many issues with your data. But even if that is the case, there is likely some things you’ll need to check to ensure a smooth migration.

As a simple example, think of a field in SAP that is not mandatory currently but will be mandatory in your Employee Central environment, maybe the employees preferred name.

Easy Reporter can help you to identify those issues and track them throughout your project so you can ensure a smooth migration when it comes to completing the final data load. Along with the standard pre-delivered data integrity checks, it will be quicker and easier to configure your own reports looking for missing data or other data integrity issues.

Spinifexit Easy reporter employee central data migration

You can take advantage of a number of great features to really get the files you need with minimal effort:

  • Advanced mapping capability
  • CSV interface file output with simple or complex field assignments
  • Field format conversions directly in the report
  • Upload your mappings from a spreadsheet to quickly complete the report

Verifying the Accuracy of the Data Loads

Once you have run the files through the load programs in Employee Central, you’ll want to check the logs and ensure that everything made it through okay. Not only, that but I’d suggest you take it a step further and verify that the data in Employee Central ended up in the system as you expected, and it is correctly to match your data in the source system. Easy Reporter can help you here as well!

Using the SuccessFactors connector add-on for Easy Reporter, we can report on SAP HCM data side by side with SuccessFactors Employee Central data. This means you can build some simple reports to verify that the data in Employee Central matches SAP HCM.

First off you probably would need to at least verify that you have the right number of employees in the right groups in Employee Central, then you will likely want to drill down on some specific key fields to ensure their accuracy. As an example the report below verifies an employee’s name and employment status:

Spinifexit Easy Reporter employee central data migration

The good thing about building these reports early is that they can also be used post go-live to ensure your replication is working correctly.

Comparing Your Results in Parallel Payroll Runs

Once you have all of the data populated and your system is ready for testing, you will definitely be planning to complete a number Parallel Payroll runs to ensure that the payroll pre and post-implementation are providing the same results. The complexity of this stage will depend a lot on how you have chosen to proceed with your implementation – maybe you’ve made significant changes to your payroll system to support Employee Central or maybe you’ve kept the payroll system almost exactly the same. Either way, this is a critical part of your implementation and Easy Reporter is again here to help.

Easy Reporter includes some simple but powerful functionality that will allow you to import data from a text file in to your report. In the parallel run example this can be used to run a report against the payroll in SAP HCM, import the results from a previous run and quickly tell you the differences. Depending on the level of change you have made, you may want to transform the data a little bit – for example grouping multiple legacy wage types in to a single wage type in the new payroll calculations. You can easily map the data as you import the file or once it is imported and displayed in the report. You might want to see a list of wage types together in the report to compare without losing the details.

As an example, see below where we are reporting the SAP Payroll results alongside imported data from the legacy payroll:

Spinifexit Easy Reporter employee central data migration

This high level report will help you identify any major differences between your payroll calculations. Alternatively you can run additional reports to compare at a more detailed level and show wage type by wage type differences.

Find out more about Easy Reporter, our easy-to-use, flexible solution for Employee Central Data Migration.

Some Final Considerations Before Starting your Employee Central Data Migration Process

I’ll admit that I set out to make this sound easy because I believe that we can simplify the data migration process but of course there are a few things you might want to also look out for.

  • Are you planning on performing many data loads for various stages to the system build? In most cases, you can expect to need to populate some data in to the development, test and production environments to support the design and build.
  • Will each of those loads will have different requirements? Almost certainly the scope of employees and data fields will change.
  • How quickly can you respond to new requirements in the load files? With Easy Reporter it takes just minutes to add a new field or update your transformations.
  • Once you go live how will you keep the data up to date across your SAP HCM and Employee Central systems? SpinifexIT Easy Clone allows you to copy and scramble data between both SAP HCM and Employee Central to keep all of your systems aligned and up to date with secure scrambled data. Click here to find out more about Easy Clone..

That’s just the start!

This gives you just a small sample of the many ways that SpinifexIT solutions – specifically Easy Reporter – can help in your implementation project. Of course there is a huge amount we can also help with once you go live, so make sure to keep an eye out for additional posts with more information about our solutions. You can also pop over to our website here to find out more about our range of solutions and use cases.

SpinifexIT have been specialising in providing user friendly reporting tools to SAP customers for 15 years now and are always looking for new ways to help our customers optimise processes using our best in class tools.

Stay current on all SpinifexIT news. Follow us on LinkedInTwitter and Facebook to get free invitations to our webinars and discovery group meetings in your area.

This article was originally shared by Brendon Andrews-Warmuth on his Linkedin profile. Brendon recently moved from Melbourne to Frankfurt to support SpinifexIT’s growing presence in the EMEA network. Brendon is primarily focused on SAP Successfactors implementation, Cloud technology, and Partner and Client engagement.

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2018.R2 Goes Live!
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We’re committed to continuously improve your SAP Payroll Reporting and Document Generation processes. Our latest release for 2018 (2018.R2) has a lot of new features and enhancements you can take advantage of to make running HR & Payroll a breeze.

Improving your SAP Payroll Reporting and Document Generation User Experience with 2018.R2

Our second solutions update for this year goes live on July 23, 2018. With only barely three weeks to go, we’re inviting you to join our webinar so you can have a sneak peek at what’s in store.

Below are the top 5 most requested updates we’ve made available for you

NEW

Easy Reporter contains new pre-delivered localised and legislation-required reports

Easy Documents can also display user-generated payslips into two more different formats following popular demand

IMPROVED

Easy Reporter‘s Web Reporting features have added performance improvements

Easy Clone has been made more flexible whilst copying and scrambling Employee Central data

CREATE MORE

Customise pre-delivered Payroll Control Center validation rules to optimise payroll reconciliation

Extend your Employee Central Payroll and Recruiting Document designing experience through Strato’s new options

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2018.R2 Highlights & Overview

WATCH OUR WEBINARS ON DEMAND

This session was hosted by Tony Vitelli. To watch the replay, click the button below and fill out the form. The webinar will play right after. 

This session was hosted by Paige Elkins. To watch the replay, click the button above and fill out the form. The webinar will play right after. 

FAQ

It’s so easy to upgrade to 2018.R2. We’ll answer your top release related questions here.

HOW CAN I UPDATE?


Two ways. You can e-mail us at [email protected] and ask for an upgrade, or file a ticket using our Customer Care Portal. If you’re using one of our on-premise products, the update will be in the form of a transport. If you’re using Strato, the update will be included the next time you log in.

I’m using an old version. should i update to the latest one?

Of course. You can do a one time big time update rather than updating to the next version after yours. It’s easier and more practical that way. 

How many versions do you support?

SpinifexIT supports three active solution versions. If you’re still on 2017.R1, we highly encourage you to update ASAP. 

What benefits do i enjoy when i upgrade to 2018.R2?

We’ve enumerated the top 5 most requested enhancements only, but we’re really delivering over 30. You can view some of these in action by joining our webinar on the 19th. You can also view our public release notes by visiting our customer care portal. 

I want to learn more about your solutions.

Great! We highly recommend that you browse our solutions section, and if you have any questions about these, don’t hesitate to send us the note using the form on the page’s footer. We can arrange for a quick call and demo. You can also e-mail us straight at [email protected]

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Webinar – What Are The Best Practices In Employee Central Payroll Reporting
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Register here: https://attendee.gotowebinar.com/register/6283535621290422531

Are you struggling when implementing Employee Central Payroll?

Learn how customers are using the SpinifexIT suite of products to address implementation and post go-live reporting requirements.

We’re inviting you to our webinar on June 22. This session will showcase the relevance of SpinifexIT products in an Employee Central Payroll environment, and especially addresses the considerations to be aware of as you plan your implementation.

In this webinar, you will

  • View a checklist of topics to consider upon making the decision to implement ECP
  • See how the SpinifexIT rapid implementation tool enhances SAP’s Payroll Control Center
  • View live demonstrations of SpinifexIT tools reporting on ‘cloud’ data

Register here: https://attendee.gotowebinar.com/register/6283535621290422531