SAP Payroll report

Take your Employee Central Payroll system to the next level (Part 2)
Take your Employee Central Payroll system to the next level (Part 2) 1024 576 SpinifexIT

In this blog, we’ll step back to consider some of the challenges during implementation, both for existing on-premise customers deciding to migrate to Employee Central Payroll (ECP) and for new Customers planning to implement ECP.  

This blog will focus on Payroll Migration, but of course, you still need to implement Employee Central.

If you already have Employee Central implemented and connected to your on-premise solution, then the migration process could be much simpler as you may be able to just focus on the ECP side and know that the Employee Central configuration and setup is already there.

 

Moving from On-Premise? Implement, Reimplement or Migrate your Payroll

Many companies who are looking to move to Employee Central Payroll will be existing SAP On-Premise customers. If you fall into this category, you need to consider how much of your existing Payroll configuration and setup you would want to move to the Employee Central Payroll Solution.

SpinifexIT_April 2020 blog_Taking your Employee Central Payroll system to the next level part 2_Cost vs risk

Migrate your System

The intent of the migration is to move your configuration, and historical employee data (including payroll history) to the new Employee Central Payroll solution with the aim that it will run with minimal changes. This means less re-configuration, less testing and that you can continue to use your new system to report historical data.

Reimplement your Payroll

In some cases, customers may have areas that they have felt have always been a challenge. For example: There may be an old configuration you wish to remove, or you want to reconfigure some payroll rules to operate differently. 

This is often a perfect time to do this as you have a project team and can incorporate this work into the existing project. It is also lower risk as you are only changing some areas of the configuration.

Save yourself and your company hundreds of hours and thousands of dollars!

The best course of action is to begin planning now, so you can review all the options available to you. Part of this is learning the prerequisites you’ll need to support your project more efficiently.

Aside from the migration of the payroll configuration, there are many other areas to also consider. 

Some of these include:

– Will I migrate my prior history for the employees? For example: Do you move your payroll results, employee history, finance postings, year to date results into the new system?
– How do I best perform Parallel runs?
– Do I migrate my existing ABAP reports and other functionality into the new system?
– For any reports being migrated, how will I modify and maintain these into the future?
– Can all of my reports (Either custom reports or standard SAP reports) be executed from Employee Central, or by the Managers themselves?
– How will I cater for my Adhoc Requests that come up. Often we see customers go from 20-30 go live reports to hundreds in a period of 12 months. If you have adhoc requests, you want to know how you will cater for these?
– Will all your custom reports and manual reports be able to fit into the Payroll Control Center process?
– If I need additional Payroll Control Center checks, how can I add these?

Author

SpinifexIT Darren Souter

Darren Souter

SpinifexIT Founder & Global Architect

 

 

 
SpinifexIT April blog_Take your Employee Central Payroll system to the next level part 2 checklist image

If you need help assessing these questions further, feel free to talk to us, or even comment down below. We can schedule a quick discussion or even refer you to some of our customers who have used our solutions for their own implementations.

Ready to move to Employee Central Payroll?

The Easy Migration solution will help you de-risk and accelerate your migration to ECP with an integrated toolset that allows full configuration and data migration copies from On-Premise to ECP, reports to validate full payroll results, runs repeated payroll tests, and identifies data and configuration inconsistencies between source and target systems for corrections. 

SpinifexIT_April 2020 blog_Taking your Employee Central Payroll system to the next level part 2_Easy Migration

Easy Migration

Our Easy Migration solution helps you complete your ECP migration process 90% faster than traditional implementation times. It can help you:

  • Identify and migrate your current payroll configuration to Employee Central Payroll.
  • Copy current employee data and results into the new system, and
  • Run reconciliation reports fast using built-in reports, powered by our SAP-Certified reporting solution

Our Easy Migration solution is also 100% integrated with other SpinifexIT solutions so it is an easy step to transition to our other products if you have the need.

 

What if I have already implemented ECP or plan to remain on-premise for the moment?

If you have already moved to Employee Central Payroll, or are happy to just stay with your on-premise solution for the moment, this doesn’t mean that you cannot look to areas to improve.

About 90% or more of the customers who we speak to, already have Employee Central Payroll or SAP Payroll installed and running, and are looking to improve some of their day-to-day manual processes.

In this case, the SpinifexIT solutions can just be installed into your existing system.  The way that most customers then start to use the solutions is as follows:

  • Train on how to use the solutions – This is about 3-5 days training upfront
  • Identify the time-consuming processes that your team is doing, and then replace these with any of our 120 pre-delivered reports. You can also build custom reports to support your HR and Payroll information requirements. This immediately removes a lot of manual steps and starts to free up your team. Here is the YouTube case study.
  • New, ad hoc requests can be delivered through Easy Reporter. Reports can be scheduled and emailed out directly to the required person so it completely removes the need for manual processing.
  • If your payroll has Year End processes for Australia, USA or Canada, start to use our predefined Year End solutions.
  • From here, you can continue to replace your existing manual processes with the automated Easy Reporter steps.

Over a quick period, you will be able to automate the extraction, generation, and sending of your reports. Instead of spending a lot of time and effort manually building the perfect set of reports, your team can then focus on delivering a high-quality service to your customers.

In Summary

Employee Central Payroll is a powerful solution, but like most software solutions, will have areas that can be further streamlined. Whether this is during the implementation, streamlining payroll processes, report building, or reconciliation steps, there are always many ways to further take advantage of your ECP solution.

If you decide to walk the SpinifexIT path, you will find that we are not just a software solution that is dropped into your system and rarely used. 

Our team of expert consultants will work directly with your team right through the implementation and into go live to ensure you use the best practice methods from the start and build long-lasting processes, based on the best practices we have seen at hundreds of other customers.

The reporting and Payroll Control Center solution (discussed in Part 1) is just part of the SpinifexIT solution set, but if you are moving to Employee Central Payroll, this is a key building block for your journey. 

Along the way, you may have a need for our other solutions, and the good thing is that most of our solutions leverage off of Easy Reporter, so you are starting with the best-of-breed solution.

SpinifexIT solutions can be installed in a matter of hours into your system, but if you are using any of our partner’s hosted Employee Central Payroll or SAP Payroll Solutions, then our solutions are already available in their environments. Make sure to ask them about us!

As always, feel free to reach out to us at [email protected] for any questions.

On a side note, we hope you’re doing well, and that you and your loved ones are healthy, safe and well despite what the world is going through. We’re all in this together, and SpinifexIT will always be here to support you if you need help with our solutions. 

 
 
 
 

Stay connected!

Our North American team recently held a User Group Meeting for all SpinifexIT customers. Stay tuned for announcements, so you may join these online activities in the future!

Employee Central Payroll
Take your Employee Central Payroll system to the next level
Take your Employee Central Payroll system to the next level 1024 475 SpinifexIT

In this blog, we’ll provide insights on options you can take to save time and thousands of dollars in your payroll business. This includes our findings whilst speaking with our own customers when streamlining their Payroll process. 

It is always a challenge for a customer new to SAP Payroll to know some of the challenges they will encounter along the journey, so I am trying to highlight some of the areas that I know will come up during implementation and post go-live.

For 20 years, I’ve been working in and around the SAP payroll solution and have been building software that can streamline its processes from end to end.

Whilst overall, I would think that most customers would benefit from additional solutions to streamline the existing processes, I will provide a balanced viewpoint without necessarily talking about just software solutions.

Author

SpinifexIT Darren Souter

Darren Souter

SpinifexIT Co-Founder & Product Chief Technology Officer – Easy Suite

 

 

The SAP Customer’s Standard Journey

 

Now, let’s talk about the journey of a standard SAP customer.

 

SAP Customer Journey

 

SAP Customer Journey

 

Reporting takes backstage during the implementation process, but turns out to be a major requirement as time goes on. So, does this mean needing additional reporting solutions?

 

 

Let’s explore the standard reporting solutions and find out if it is enough to work with these.

 

 

Standard Employee Central Payroll Reports

Employee Central Payroll will come standard with many reports such as Superannuation Reports, Wagetype Reporter and Various Other pre-defined reports.

These are all useful reports, but they are generally hardcoded and cannot easily be altered.

Adhoc Query is a generic reporting tool that SAP provides, however this only reports specific data such as infotypes and does not combine this with Payroll or other Transactional Results.

This is often the starting place for reporting and we would recommend you understand the reports that are delivered out of the box.

 

People Analytics

This is a new Employee Central Reporting solution that sits on top of SAP Analytics Cloud. This is for reporting SuccessFactors data and replaces a number of the existing SuccessFactors reporting solutions.

At this time, this solution does not include Payroll Reporting.

People Analytics is a new solution and as of today, it is too early to indicate the overall value proposition.

 

Workforce Analytics or People Analytics – Advanced Edition

Workforce Analytics (Now known as People Analytics Advanced Edition) is a useful Management Analytic Solution, but is often more higher business level reporting.

Whilst this delivers a subset of Payroll Reports, these are often not the day to day reports the payroll team will require, but focused more on Management type reporting.

This solution is not generally used for day-to-day Payroll Reporting.

 

SAP Analytics Cloud

This solution allows you to build your own dashboards and user stories using data from various systems with powerful visualisation tools.

It would be possible to build your payroll reporting, but you need to consider how to get the data into this solution, and then how to cater for things like security, regular updates etc.

This requires reports to be purpose built and then updated with data.  Much like many Business Warehouse solutions, and Workforce Analytics, this is more of a management analytics solution.

 

ABAP Custom Reports

Within the Employee Central Payroll Solution, the Internal IT Team can build their own reports. These however require a specific skill set and often end up with fairly purpose built reports.

This is not a cost effective approach for most reporting needs.

 

Excel Reports

Most customers resort to using Excel or some other tool to extract data from Employee Central Payroll. You can include multiple data sources and merge them together to produce the reports you need.

This is a very manual process and often results in many complex spreadsheets that require an expert to maintain.

 

So many reports, so little time

 

Equipping your payroll team with the right tools and expertise upfront saves you a lot of time and many thousands, in some cases, millions of dollars.

 

Here’s where SpinifexIT can help you.

 

Employee Central Payroll

 

 

Our customers have found that SpinifexIT is not just “nice to have”, but a mandatory solution for their day-to-day work. Our accelerator is powered by our SAP-certified Easy Reporter solution, our Payroll Control Center (PCC) Accelerator add-on, and a couple of localized solutions for Australian (Easy STP) and North American (Easy Balance) payroll reconciliation, and more!

 

 

PCC Accelerator

Implement your PCC without any additional code creation

Run reconciliation reports using Easy Reporter’s pre-delivered content and your custom content

Easy Reporter

Easy-to-use drag-and-drop interface so you can make your own report versions

Building reports from scratch takes minutes, not days!

Automate and pre-schedule report generation and distribution

Localized Reports

Take advantage of bundled solutions for reconciling your Australian STP process or your North American year-end Payroll activities

 

 

  • Purpose build Payroll Day to Day and Compliance Reports that can be run out of the box
  • Adhoc report capabilities to build the reports you need in minutes
  • Distribution Capabilities that can be used for sending reports out to managers, departments or even external interfaces such as Deduction Vendors
  • Full Integration into the Payroll Control Center solution as well as Employee or Manager
  • Self Service Capabilities for any report you want to make available
  • Additional Functionality delivered out of the box that can be used to streamline implementation of Employee Central Payroll and even Testing the Regular upgrades.

 

In part 2 of this blog, we’ll be featuring customer case studies where SpinifexIT solutions have been implemented and how clients have considered it a success. We’re also including a checklist you can refer to whilst planning your implementation.

 

 

Let’s continue the conversation!

Subscribe to SpinifexIT to know the latest about our solutions!

Email us at [email protected]
to book a quick 15 – 30 minute discovery call to learn more about how you can take your Employee Central Payroll system to the next level.

 

Simplified SAP Payroll and SuccessFactors Reporting At Your Fingertips
Simplified SAP Payroll and SuccessFactors Reporting At Your Fingertips 1024 512 SpinifexIT

Easy Reporter seamlessly integrates with SAP’s Payroll Control Center. Automate and optimize your key HCM processes with this powerful combo.

Find out more about SpinifexIT's Easy Reporter and Payroll Control Center Combo

Complete the form below to request a copy of the webinar or book a quick 15-minute discovery call.
 

Benefits of using Easy Reporter

Access reports quickly with easy-to-use tiles

Use pre-delivered reports to reconcile Payroll

Future-proof your
payroll processes

Always display the latest info across all reports

Implement your Payroll Control Center 85% faster

Nail your Audit & Compliance (eg. GDPR) reporting requirements

Frequently Asked Questions, answered!

What is the implementation time for Easy Reporter?

Easy Reporter doesn’t require a full implementation that takes days, it is simply a matter of receiving and applying a set of transports from our team. Once the transports are provided, we will set up a training plan. This spans a couple of days for your Superuser, and another day for your Admin.

Do you have any pre-delivered reports for UK Gender Pay Gap reporting?

We do have some standard reports, and they work fairly similarly to the SAP standard. They have a bit more flexibility built in. To see the full list of our reports, send a request to [email protected].

With the Easy Reporter file output options, can we send a file directly to our pension provider?

Yes indeed. Easy Reporter provides the ability to output files via email as you saw or for a more secure option you can also upload the file directly via FTP. In both cases, you can also leverage your own encryption tools within Easy Reporter to further secure your data.

What is the minimum enhancement pack needed for Easy Reporter and Payroll Control Centre?

Payroll Control Centre requires Enhancement Pack 7 with HR Renewal 2.0. Easy Reporter is tested down to a much earlier enhancement pack level. However, if you want to integrate with the PCC then of course you need to be up to date.

Do we need to have Payroll Control Centre already implemented to use the Easy Reporter functionality?

Yes, because we integrate into the PCC framework you will need to have the basics implemented in order to make use of the Easy Reporter integration. The good news is that using Easy Reporter means that the implementation time can be dramatically reduced. We provide all the same RDS exception checks as the standard SAP RDS, and as you can imagine it is much much easier and faster to adapt those to your requirements or build new checks

Find out easier ways to accelerate your Payroll Control Center Deployment
Find out easier ways to accelerate your Payroll Control Center Deployment 150 150 SpinifexIT

Get your Payroll Control Center up and running in no time with a powerful rapid-deployment solution. Optimize this process by 85% with this powerful Payroll Reconciliation and Reporting Combo.

Find out more about SpinifexIT's Payroll Control Center Rapid Deployment Solution

Complete the form below to request a copy of the webinar or book a quick 15-minute discovery call.
 

Payroll Control Center RDS at a glance

Use multiple methods of
validating data & payroll

Reduce PCC
Implementation Time

Future-proof your
payroll

Set up your PCC without
technical assistance

Easy-to-use
Web Reporting

Empower your
Payroll Team today

Webinar: Accelerate Your Payroll Control Center Deployment
Webinar: Accelerate Your Payroll Control Center Deployment 1024 512 SpinifexIT

For SAP On-Premise, Hybrid, or SAP SuccessFactors Cloud Environments

Join us this afternoon and let’s talk about innovative ways to accelerate your SAP Payroll Control Center Deployment.

Wherever you are on your cloud-journey, the need for smart, automated Payroll always takes center stage, especially for validation and reconciliation purposes.

Getting your Payroll Control Center up and running in no time with a powerful rapid-deployment solution and setting it up to maximize its capabilities ultimately gives you an advantage.

Webinar Speakers

Stephen Gallo and Mike Timm will be showing you a powerful solution that does all this in less time without getting too technical. Discover best practices when implementing Payroll Control Center and feel free to drop your PCC-related questions so Stephen and Mike may answer them during the session. Register now to reserve your slot.

Webinar Details:

Date: October 10, 2019
Time: 2:00 PM – 3:00 PM Eastern Time (US)

Brought to you by SpinifexIT and Integrated Consulting Group LLC

Webinar: Next Dimension HCM and Payroll Reporting
Webinar: Next Dimension HCM and Payroll Reporting 1024 512 SpinifexIT

Keeping it simple throughout your system’s journey – Cloud or Not

Complex reports to reconcile payroll, check master data accuracy and comply with GDPR reporting requirements while reducing risks associated with manually exporting data can still prove to be challenging. After all, getting your data right the first time before you move to the cloud is vital for your project’s success.

No problems with SpinifexIT. Discover solutions that will take your reporting process to the next dimension by making each process a breeze. SpinifexIT’s web-based reporting solution can also consolidate payroll data from cloud and on-premise data sources while fully integrating each process and report to the Payroll Control Center. See this solution in action and find out best practices on all kinds of HCM reporting.

Webinar Speaker: Brendon Andrews-Warmuth, SpinifexIT

About Brendon

Brendon Andrews-Warmuth

Brendon Andrews-Warmuth has worked for 10 years across the globe with customers from SAP HCM implementations through to SuccessFactors only process improvement projects. His expertise in Payroll reporting is driven by his desire to improve key business processes and relieve the pressure placed on the payroll team.

Register today to reserve a slot.

Webinar Details:

Date: October 23, 2019
Time: 2:00 PM – 3:00 PM UK
Sign up via the UKISUG Portal or click the button below to register

SpinifexIT webinar Easy reporter Timing is everything
Webinar: Timing Is Everything – Optimize your Report Building Process with Easy Reporter’s Timing Options | May 10, 2019
Webinar: Timing Is Everything – Optimize your Report Building Process with Easy Reporter’s Timing Options | May 10, 2019 1024 512 SpinifexIT

Access your HCM and Payroll Reports Easier with SpinifexIT’s Web Reporting Interface powered by Easy Reporter

DID YOU KNOW:

Aside from being a powerful reporting tool that reports on and combines HCM and Payroll data from SAP and SuccessFactors, Easy Reporter also has a Web Reporting function that makes reports for HR/Payroll teams, Managers, and Employees more visible and accessible on-demand.

In less than 30 minutes, Paige Elkins will demonstrate how to navigate around Easy Reporter’s Web Reporting interface and provide a quick guide for new users who wish to activate and access this feature.

Paige will also demonstrate how fast and easy it is to access your organization’s top reports through self-service widgets.

Webinar Details

Accessing your HCM and Payroll Reports Made So Much Easier With Easy Reporter’s Web Reporting Interface

Thursday, March 14, 2019
2:00 PM EST

Note: Can’t join on this time slot? Don’t worry. You will still receive a copy of this webinar when you register. Alternatively, you can also access our Customer Care Portal and watch the recorded version from there a few days after the live session.

Join our events in March! #ComeSeeSpinifexIT

Webinar: Introducing Easy Reporter’s Web Reporting Interface
Webinar: Introducing Easy Reporter’s Web Reporting Interface 1024 512 SpinifexIT

Access your HCM and Payroll Reports Easier with SpinifexIT’s Web Reporting Interface powered by Easy Reporter

DID YOU KNOW:

Aside from being a powerful reporting tool that reports on and combines HCM and Payroll data from SAP and SuccessFactors, Easy Reporter also has a Web Reporting function that makes reports for HR/Payroll teams, Managers, and Employees more visible and accessible on-demand.

In less than 30 minutes, Paige Elkins will demonstrate how to navigate around Easy Reporter’s Web Reporting interface and provide a quick guide for new users who wish to activate and access this feature.

Paige will also demonstrate how fast and easy it is to access your organization’s top reports through self-service widgets.

Webinar Details

Accessing your HCM and Payroll Reports Made So Much Easier With Easy Reporter’s Web Reporting Interface

Thursday, March 14, 2019
2:00 PM EST

Note: Can’t join on this time slot? Don’t worry. You will still receive a copy of this webinar when you register. Alternatively, you can also access our Customer Care Portal and watch the recorded version from there a few days after the live session.

Join our events in March! #ComeSeeSpinifexIT