Strato

Why going paperless is good for your HR and payroll teams
Why going paperless is good for your HR and payroll teams 1008 740 SpinifexIT

Shifting to a paperless setup isn’t easy especially if your team has been used to printing, signing, and storing documents in file folders. There are many reasons, however, why digitizing your processes and going paperless will prove beneficial in the long run – especially for your HR and payroll teams.

1. Level up your efficiency

Document generation and preparing HR and payroll related paperwork is a key part of business, but manually creating, sending, and managing employee and payroll documents take up time. From creating templates to making sure these documents are error-free and sent on-time to the right person, your HR and payroll teams spend hours on this administrative process alone instead of dealing with other equally crucial tasks.

By digitizing your processes and going paperless, you won’t have to constantly create documents from scratch and run the risk of sending the incorrect information or exposing your sensitive payroll data to unintended recipients, which proves to be costly in many ways.

Document generation tools such as Strato have automated workflow features, customizable templates, and file management tools that can help boost a team’s efficiency and productivity.

Investing in a document generation solution also means getting to use other features such as pre-scheduling the sending of documents and receiving automated notifications, routing, with the ability to approve and affix digital signatures, having the ability to include multiple translations (for global teams), and more.

Strato extends the capabilities of your SAP SuccessFactors workflow automations.

2. Ensure compliance and security

Signing important and sensitive documents on paper could lead to a lot of problems — such as accidental data exposure, which could result in breach of confidentiality. Opting for a fully digitized automated process, for instance, means only the intended recipients, such as employees and their managers, are allowed to view and sign the document.

Automation features such as those by Strato offer increased security by following SAP SuccessFactors triggers based on SAP SuccessFactors data fields. This minimizes exposure risks by keeping it within the system and requiring little to zero manual intervention.

3. Contribute to the environment. No, really.

Going green used to be just a buzzword or a PR stunt to make a company look good. These days, consumers and businesses take climate change and sustainability issues seriously — and they’ll want to partner up with an organization that cares about the same thing.

Going paperless and digital is a good step for your organization to reduce their carbon footprint, save on resources, and show that you’re in it for the long haul.

In 2021, in particular, SpinifexIT’s Strato solution for SAP SuccessFactors saved a total of 2 millions sheets from being printed on. Think about how much your organization alone can make a difference.

4. Make substantial savings on cost and other resources

In one of our customer success stories, a mining company saved thousands in significant annual operating costs when it implemented Strato to manage and automate their recruitment documents.

Of course, the return of investment takes time, and going paperless and digital may require some initial funding; however, the impact in terms of efficiency and operational upkeep means you’ll save money and resources in other areas too.

Most importantly, your team gets to manage employee documents more efficiently, stay compliant, and spend time and resources on other crucial aspects of the business – which is time and money well spent.

Happy Earth Day, human!


If you’re considering going paperless and exploring our document generation solution, Strato,
send us a quick message. Our team can sit down with you and show you a demo of how Strato can help your team reduce go paperless and reduce your carbon footprint.

Webinar: Level up your SAP SuccessFactors Workflows with Strato Automate
Webinar: Level up your SAP SuccessFactors Workflows with Strato Automate 1008 740 SpinifexIT

Workflow automation is a key capability in any HR Transformation project. SAP SuccessFactors delivered workflow is a good first step in the HR Transformation journey. A full transformation, however, requires additional workflow and integration capabilities to fully capitalize on the automation promise.

Watch this webinar to:

Learn how Strato integrates with SAP SuccessFactors.

Explore how Strato Automate can integrate to non SAP SuccessFactors systems to further extend workflow automation.

Find out how standard SAP SuccessFactors Workflow can trigger Strato Automate to fully automate your HR processes.

Discover how Strato Automate can intelligently route your documents for signature or approval for documents, such as Letters of Offer or Employee Lifecycle documents.


Sign up to view the recorded session below to learn about how Strato can improve your HXM processes.

View our latest webinar featuring SAP SuccessFactors Workflows and Strato Automate

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Did you know that Strato helps conserve paper? Since its inception Strato has saved an estimated 200 trees or 2 million sheets of paper, and we are just getting started!

By automating the document generation process… we incrementally make a positive impact not only to our customers’ productivity metrics and cost savings. We also make our world – our only home – more livable not just for us, but also for the diverse species that inhabit it with us today and in the future.”

Gregory Tutt shares as SpinifexIT plants 200 trees to match the 200 trees saved by Strato Customers who chose to go paperless. Read the full story here.

SpinifexIT, in partnership with One Tree Planted, plants 200 trees in Australia
SpinifexIT, in partnership with One Tree Planted, plants 200 trees in Australia 1008 740 SpinifexIT

In 2021, SpinifexIT’s Strato solution suite for SAP SuccessFactors document automation and generation saved a total of 2 million sheets of paper from being used and printed on.

Two million sheets is equivalent to 200 trees being saved from being put to use to print offer letters, contracts, and many other HR and payroll documents.

To thank our customers for choosing Strato, and to further offset our carbon footprint, we’ve partnered up with One Tree Planted to save the Australian forests from further deforestation and to help restore its habitats vital for Australia’s diverse wildlife.

Tree planting initiatives like these will not only protect the Australian wildlife today, but would also reduce the risk of catastrophic impact from wildfires and other climate change related disasters in the future. This Valentine’s Day, we have donated 200 trees to the organization to match the number of trees saved by our Customers through the use of Strato.

Strato Solution Architect Gregory Tutt shares, “Aside from the many benefits of digitizing HR and Payroll documents, we also looked into Strato’s potential environmental impact. We have had customers who regularly have to print pay slips, offer letters, and contracts all the time, and when there are some things that require changing or updating, these have to be reprinted and sometimes mailed over once again. By automating the document generation process and removing the manual steps around it that may lead to potential errors, and by making pertinent employee documents easily available for electronic signing, sending, and safekeeping, we incrementally make a positive impact not only to our customers’ productivity metrics and cost savings. We also make our world – our only home – more livable not just for us, but also for the diverse species that inhabit it with us today and in the future.”

Learn more about Strato

Hit the button above to request a quick meeting or a discovery call to learn more about what Strato can do for your organization. Meanwhile, take a look at our recent Customer Success Story. With Strato, our featured customer was able to improve their shared services team’s efficiency with Strato by up to 90%, and saved a total of 1.5 million dollars in terms of labor costs, system costs, and more as of today.

Strato Release Communication 1.15
Strato Release Communication 1.15 1008 740 SpinifexIT

Add Strato Storage Functionality into your Workflow

In Strato 1.14, we announced the development of the Strato Workflow functionality which automates your key processes based on your SAP SuccessFactors changes. With Strato 1.15, you may now include the option to store your documents using Strato Storage.

We have also expanded the storage options as follows:
• 1.14: Store Recruitment Documents (Job Offer Letters) within SAP SuccessFactors Recruiting
• *NEW* 1.15: Extended to allow users to store documents in the Employee Profile in SAP SuccessFactors Employee Central
• Have the option to enable the Strato Storage add-on to directly store documents and communications within Strato

DocuSign integration with Strato Workflow

Starting 1.15, User Administrators may configure Strato to connect with DocuSign as the default digital signature provider as part of the Strato Workflow.

In 1.14, Strato Workflow uses AdobeSign by default. In 1.15, both AdobeSign and DocuSign can be used.

Note: AdobeSign and DocuSign are both supported by Strato. Licenses are purchased separately.

Coming soon:

Needing a digital signature solution the need to acquire additional 3rd party apps? We’re brewing something especially for you (for users on Strato 1.14 and above). Stay tuned for more details.

Strato 1.15 will be released on the customer’s UAT system on February 21st, 2021.
It will go live on Production on March 14th, 2021. Save the dates! View our full release calendar here.

Strato is featured in Tech Target!
Strato is featured in Tech Target! 1024 576 SpinifexIT

Strato, SpinifexIT’s document generation software, is featured in Tech Target’s Search SAP site.

The article, published on Jan. 25, highlights five third-party apps that help businesses maximise their Success Factors experience. 

Search SAP by Tech Target is a leading resource for the latest news and expert advice on SAP.

The article features Strato as a document generation solution that cuts down the copious amounts of business hours spent on producing documents.

Here’s the full quote from the article:

“Finally, SpinifexIT’s Strato software provides the ability to generate documents that can be electronically signed by candidates and hiring managers or other responsible parties. Such documents include job requisitions, offer letters, employment contracts and more. Automating them enables more efficient management and execution of the recruitment process.”

Strato was built to help businesses create and distribute (in less time) professional documents required in employment, recruitment and payroll. Documents can be created in multiple languages and accessed across multiple devices.

Learn its full capabilities here.

You can also watch our videos to understand how this document generation solution works and how you can use it to optimise your Success Factors platform to meet your business requirements.

Find out the top business cases Strato can solve in this quick webinar:

Create and generate complicated HCM documents without the need for custom programming or external support.

Here’s how easy it is to generate Pixel Perfect Talent Card in Strato:

Total compensation statements Strato Spinifexit
Use Case: Total Rewards / Compensation Statements from SuccessFactors using SAP Payroll Data
Use Case: Total Rewards / Compensation Statements from SuccessFactors using SAP Payroll Data 626 417 SpinifexIT

Create and generate comprehensive payroll documents directly from SuccessFactors without custom programming.

Total Rewards / Compensation statements are comprehensive documents that show what the employees have received throughout their stay in the company. The challenge most organisations face is its data source- SAP Payroll. To access this, they would have to create a custom program / interface to extract the information manually. This poses risks such as incorrect data and breaches in data privacy.

These manual and risky process can be avoided using SpinifexIT’s Strato Document Generation solution. View the quick demo above or watch the full webinar by entering your details below.

Learn more about Strato and the top use cases it solves for Payroll, HR and Recruitment.

Upon signing up, you will receive an e-mail containing the webinar’s information. You can also opt in to start receiving Strato-related communications, which we’ll send once a month at most. If you do not wish to continue receiving e-mails from us, you may click “Unsubscribe”.

Spinifexit documents use case
Use Case: Easily Generate and Translate Job Offer Letters from SuccessFactors Recruiting Using Strato
Use Case: Easily Generate and Translate Job Offer Letters from SuccessFactors Recruiting Using Strato 626 417 SpinifexIT

SpinifexIT’s Strato helps global organizations create and distribute documents for HR, Payroll and Recruitment in multiple languages with ease.

Most organisations require their employee lifecycle documents to be available in their local languages. An organisation operating across different countries may find this a major challenge, since most document generation tools only support English.

SpinifexIT’s Strato Document Generation solution solves this use case with a flexible solution that has advance formatting, filtering, translation and distribution options.

Watch this short preview, or view our complete Strato webinar, “Making Document Generation Faster, Better & Easier for SuccessFactors” by signing up below.

Learn more about Strato for SuccessFactors Employee Central, Employee Central Payroll, and Recruiting.

Upon signing up, you will receive an e-mail containing the webinar’s information. You can also opt in to start receiving Strato-related communications, which we’ll send once a month at most. If you do not wish to continue receiving e-mails from us, you may click “Unsubscribe”.