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SAP S/4HANA

SuccessConnect 2023
 SuccessConnect 2023 1024 683 SpinifexIT

Join us at SuccessConnect 2023

October 2-4, 2023  |  Venetian Convention Center, Las Vegas

We’re back for SuccessConnect,
and we couldn’t be more excited!

Select from over 140+ live sessions and learn how to increase your HXM potential, gain tools to help your business thrive, and lean on global support and insights from peers, partners, and SAP to help your business take the next step in your HXM journey.

Visit our booth PA304 for a look at how Easy Suite and Strato can maximize your company’s SAP HXM investment.

4 key takeaways you’ll get from stopping to say hello

Workflow breakdown with your new cloud-based document management solution – Strato

Strategies to help you take the next step toward your reporting goals

Your guide to cloud 101 – key steps to take if you’re migrating and what to expect

How automation is paving the way for overall employee engagement and productivity

Grab your free live demo led by our leading product consultants

Find out how our live demos offer you an in-depth look at how you can optimize your SAP HXM. From reporting, to cloud document generation and management – your HXM wish list is about to get crossed off.

Get My Demo

Meet Our Team

Doug Harrison

CEO, North America

Heidi Harris

Chief Marketing Officer

Bob Ball

Director of SAP Partner Engagement

Christina Crumbley

Vice President of Partner Engagement

Tracy Byler

Director for Strategic Accounts

Jack Cord

Director for Strategic Accounts

Anthony Guarnera

Director for Strategic Accounts

Bill Jeanguenat

Director for Strategic Accounts

Brian Erickson

Director of Client Engagements

Robert King

Director for Partner Engagement

Stephen Gallo

Product Management Director

Jacob Eckley

Growth Marketing Manager

Enter for a chance to win our "work on the go" package!

Enter to win a one-of-a-kind customized backpack, iPad Air, Bluetooth keyboard/cover, and a Yeti travel mug in what we’re calling our “work on the go” package.

Two lucky winners will walk away with everything they need to work and travel comfortably.

The cutoff to enter the raffle is at 2:30pm on October 4th, and winners will be announced at the end of the day.

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SpinifexIT’s Strato software joins the AWS Partner Network
 SpinifexIT’s Strato software joins the AWS Partner Network 1024 684 SpinifexIT

Strato document software completes AWS Foundational Technical Review, joins the AWS Partner Network

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SpinifexIT has successfully completed the AWS Foundational Technical Review for Strato, its document delivery platform for SAP SuccessFactors.

SpinifexIT, the global developer and supplier of HXM and payroll solutions to organizations including Fortune 500 companies, has successfully completed the Amazon Web Services (AWS) Foundational Technical Review (FTR) for Strato, its innovative document delivery platform for SAP SuccessFactors. Now recognized as an AWS Qualified Software, this achievement marks a significant milestone for Strato, as it validates SpinifexIT’s unwavering commitment to achieving the highest standards and following best practices in software development, architecture, and security.

The AWS FTR, led by an AWS Partner Solutions Architect, is a rigorous process that identifies and addresses potential risks relating to the solution’s security, reliability, and operational excellence, as defined by the AWS Well-Architected Framework. This thorough evaluation ensures that Strato meets the essential criteria for seamless operation in the cloud, providing additional protection for customers.

With this certification, Strato underlines its position as a secure, trusted, and reliable solution for companies of all sizes – and across all sectors – who require an employee document delivery platform for SAP SuccessFactors Employee Central and Recruitment modules. SpinifexIT, Strato’s developer, becomes part of the highly regarded AWS Partner Network, a global community of partners that collaboratively leverages programs, expertise, and resources to build, market, and deliver exceptional customer offerings.

Commenting on this achievement, Product Chief Technology Officer for Strato, Gregory Tutt said, “Obtaining AWS FTR approval serves as a testament that SpInifexIT is committed to adopting industry best practices and standards in the development, architecture, and security of our Strato software. Our successful completion of the FTR for Strato exemplifies our strong commitment to adhering to AWS’ Well-Architected Best Practices, solidifying our reputation and empowering us to deliver an unparalleled customer experience.

“Meeting the stringent criteria for AWS certification helps distinguish Strato from other document delivery platforms as one that customers know they can trust. We are excited about the opportunities this certification presents and look forward to leveraging the AWS ecosystem to provide even greater value to our customers.”

About Strato

SpinifexIT’s Strato is the only completely integrated Employee Document Delivery Platform for SAP SuccessFactors. Strato offers a more efficient way of creating, routing, signing, and storing HXM Documents by automating document generation and workflows to improve the employee experience. More information can be found at: https://spinifexit.com/discover-strato/

About AWS Certification

The AWS Foundational Technical Review (FTR) enables organizations to identify and remediate risks in software or solutions. Whether software is delivered as a SaaS solution or deployed by customers, the FTR helps identify AWS Well-Architected Best Practices specific to an organization’s software or solution.

“Meeting the stringent criteria for AWS certification helps distinguish Strato from other document delivery platforms as one that customers know they can trust.”

Gregory Tutt

Product Chief Technology
Officer for Strato

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Exploring SpinifexIT’s HXM Migration Solutions
 Exploring SpinifexIT’s HXM Migration Solutions 840 560 SpinifexIT

Exploring SpinifexIT's HXM Migration Solutions

Understanding the differences and the benefits of their combination. 

Learn More

You may be aware that SpinifexIT has migration and implementation solutions that accelerate the migration to a new system or help streamline an implementation. However, it is not always clear which tool is used. This overview will provide clarity on this matter.

The two SpinifexIT solutions are Easy Migration and Easy Go Live. Both have crucial use cases, but they are best used together in a migration to meet the majority of customers’ needs.

Please note: If you are conducting a new implementation (coming from a non-SAP environment), only the Easy Go Live solution would be relevant to this case.

What is Easy Migration?

Easy Migration is a solution used to selectively migrate HXM configuration from your existing SAP environment to a new SAP environment. It can move your configuration in a matter of hours instead of requiring a new implementation or months of manual table entry movement.

Easy Migration offers several features that not only facilitate system migration but also refine the new system. You can remap configuration to new ranges, such as aligning number ranges of wage types, and even merge multiple SAP systems together.

The solution targets HXM-specific configuration, including Payroll Schemas. All configuration is migrated to the new environment and packaged into transports, ready for migration throughout your landscape.

Additionally, Easy Migration provides limited capabilities to migrate up to 200 employees into the new system for initial testing purposes. It also allows for basic system comparisons for core payroll results.

With Easy Migration, you can streamline and expedite the migration process while ensuring accurate configuration transfer.

What is Easy Go Live?

Easy Go Live is focused on many of the tasks that the customer often needs to do in a migration or an implementation. Key features of Easy Go Live include:

  • Pre-migration analytics
  • Ability to create Employee Central data load extracts (if implementing Employee Central)
  • Migrate your full historical SAP employees to your new system
  • Parallel run testing within an auditable workbench, with pre-delivered best practice approaches for testing and analysis of errors.

The aim of Easy Go Live is to provide you with the best method to migrate your employees to the new environment and perform testing on them without the need for manual data creation or relying on Excel and other solutions.

Features and why they are best used together

In this fast-moving and busy world, equipping your teams with the right tools can save countless weeks or months of manual work.

When migrating to a new environment, using both Easy Migration and Easy Go Live is a winning combination. However, to help you understand the differences, we have compiled the following table.

Summary

In a migration to a new system, whether it involves a direct migration, an Employee Central implementation, or a complete system transformation, the combination of the two solutions, Easy Migration and Easy Go Live, will assist your team in swiftly transferring the configuration to the new system. However, equally important is the role of Easy Go Live in transitioning your employees to the new system and streamlining the entire testing process.

Darren Souter

Co-Founder & Product
Chief Technology Officer - Easy Suite

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Mastering SAP 2023
 Mastering SAP 2023 1024 683 SpinifexIT

Join us at Mastering SAP 2023

June 7-8, 2023  |  Crowne Promenade, Melbourne

We are pleased to announce that SpinifexIT will participate in the Mastering SAP conference this June 2023.

Join us at Booth B3 for personalized discussions on your specific SAP HR, Payroll & Recruitment software needs. Our experts will be available to provide you with guidance and support in crucial areas of HXM and payroll transformation, including cloud migration, SAP SuccessFactors document management and storage, and STP2 implementation.
Learn More

Meet Our Team

Kim Rawlings

Customer Impact Manager

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Andrew Smurthwaite

Enterprise Account Executive

Linkedin

Nathan Wood

Enterprise Account Executive

Linkedin

View Our Spotlight Session

Easy STP Enhancements: Supporting your ATO STP compliance requirements

In this 30-minute session, Kim Rawlings will provide a comprehensive overview and demo of Easy STP, one of our solutions that can help your organization fulfill the expanded reporting obligations mandated by the ATO. 

Watch On-Demand

Easy STP2 Solution Benefits

Complying with the enhanced requirements of STP2 is made easier with SpinifexIT!

Simplify the migration process for STP2​

Provide comprehensive
support during go-live​

Extend reporting capabilities,
new fields, & configuration tables​

Have confidence with your STP2 reconciliation & compliance

Learn More

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Upgrade Options for SAP HXM Customers
 Upgrade Options for SAP HXM Customers 840 560 SpinifexIT

Upgrade Options for SAP HXM Customers

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Currently, there are over 8000 SAP customers using the SAP ECC Solution. In the coming years, these customers will need to upgrade as the current version of SAP is only supported for a limited time, until 2027, with additional extended maintenance until 2030.

While the deadline may seem far away, there is a concern that consultants available to assist with the migration will become scarce at some point.

Recommended Upgrade Options

1. Migrate to Employee Central & Employee Central Payroll

For HXM customers, the recommended approach from SAP is to implement Employee Central and migrate Payroll to Employee Central Payroll.

This is the best approach for customers looking for a future-proofed HR/Payroll solution. SAP will be investing most of their future innovation around HR into SuccessFactors solutions, and Employee Central Payroll is the recommended option for the best integration.

Migrating to Employee Central involves implementing Employee Central and migrating the Payroll Configuration to the Employee Central Payroll System. SpinifexIT provides software solutions, such as Easy Migration/Easy Go Live, to assist with data loading, migration of configuration and employee data and testing.

2. Upgrade to S/4HANA

The S/4HANA solution offers an alternative upgrade path, especially for customers with multiple modules of SAP (e.g., Finance, Logistics, HR/Payroll) who may want to upgrade to the S/4HANA solution.

In this scenario, customers have options for upgrading. They can purchase their own hardware and install S/4HANA locally, or choose to install it in a S/4HANA Private Cloud Edition.

Migrating to S/4HANA is relatively simpler, and customers can continue using their existing SAP HXM solutions. However, it’s important to note that innovation will be limited, and the user experience will be similar to the current HXM Solution.

SpinifexIT provides tools to assist with this upgrade, and the same solutions used for upgrading to Employee Central/Employee Central Payroll can also be used. These solutions are particularly useful if there is a need to transform configuration, clean up data, or migrate a limited amount of data to the new system.

3. Customers who had previously moved to Compatibility Pack on S/4HANA

Prior to 2023, customers moving to S/4HANA who wanted HXM to be installed had the option to install HXM within a Compatibility Pack. This special option installed SAP ECC 6 Enhancement Pack 8 into the customer’s SAP S/4HANA environment, where the HXM functionality was running.

The compatibility pack solution is supported only until January 2025. Therefore, these customers need to upgrade to a S/4HANA version that has HXM embedded (S/4HANA 2022 version or higher)

SpinifexIT Solutions align with SAP Roadmap

All SpinifexIT Solutions are aligned with the SAP Roadmap. Each solution has been fully tested on S/4HANA.  The S/4HANA version is currently undergoing certification with SAP. Many existing customers are already using these solutions on the ECP and S/4HANA 2022 version.

For customers moving to the S/4HANA solution, they will not only receive the core solutions but also a rebuilt Fiori interface for report building and execution, aligned with the new User Experience.

SpinifexIT solutions are designed to be flexible and adapt to the customer landscape as it evolves. Examples include:

  • Implementing Employee Central Payroll: The Easy Reporter and Easy Clone solutions can be upgraded to enable reporting or cloning of Employee Central Data.
  • Implementing the Payroll Control Center: The Easy PCC Solution can be used to quickly implement the PCC, run payroll simulations validation checks, and reuse existing Easy Reporter reports.
  • Planning to use SAP Analytics Cloud: Easy Reporter can be used as a data connector to load data into the SAP Analytics Cloud.
  • Complex Interface Requirements: As cloud security needs increase and connections to third parties become more complex, many customers are turning to the SAP BTP Cloud Platform Integration (CPI) solution to connect and transmit interfaces and files. The Easy Reporter solution can be connected to SAP CPI for file transmission.

The same applies if you are moving to Employee Central Payroll. In this case, Easy Reporter and Easy Documents customers will also receive the new Fiori front end for Easy Reporter. 

Additionally, since Employee Central Payroll always includes Employee Central, Easy Reporter for ECP will always include the ability to report on SuccessFactors data. Similarly, Easy Clone will, by default, include the ability to copy Employee Central Data.

Conclusion

As a SAP Partner for the last 20 years, SpinifexIT has undergone many SAP upgrades and has aligned with the SAP Roadmap. This alignment will continue as customers move to S/4HANA and Employee Central Payroll.

The future roadmap of SpinifexIT will continue to evolve the solutions as SAP evolves.

Darren Souter

Co-Founder & Product
Chief Technology Officer - Easy Suite

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The Significance of Payroll for Business and CEOs
 The Significance of Payroll for Business and CEOs 1024 683 SpinifexIT

The Significance of Payroll for Business and CEOs

Get in Touch

Payroll is the process of calculating and distributing employee compensation, including salaries, wages, benefits, and bonuses.

It is a critical component of any company, directly influencing the financial stability of employees and potentially affecting the company’s overall performance. Below are several significant reasons why payroll holds a vital place in a business, and its CEO.

Why is payroll accuracy so crucial to a business:

  • Financial management: Payroll often represents a major portion of a company's expenses, and precise payroll information is essential for financial management and forecasting. Analyzing payroll data can assist businesses in recognizing labour cost trends and formulating strategic decisions on employee numbers and compensation.
  • Reduce risks, increase compliance: As mentioned earlier, payroll must comply with various laws and regulations. If payroll is inaccurate, it can lead to compliance issues and legal problems. CEOs are ultimately responsible for ensuring the company follows all laws and regulations, and accurate payroll processing is a key aspect of this responsibility.
  • Employee satisfaction and retention: Accurate and timely payroll processing ensures that employees are paid correctly and on time, which can boost morale and improve job satisfaction. Satisfied employees are more likely to remain with the company, reducing turnover and associated costs.
  • Reporting and analysis: Payroll data can be used to generate reports and analyze employee performance, productivity, and compensation. This information can help businesses identify areas for improvement and make data-driven decisions.

Now let’s talk about why payroll accuracy is crucial to a CEO:

  • Financial management: Inaccurate payroll can lead to errors in financial planning and budgeting, which can have a significant impact on the company's bottom line. CEOs rely on accurate payroll data to make informed decisions about staffing levels and compensation.
  • Reduce risks, increase compliance: Payroll processing must conform to several laws and regulations, such as minimum wage, tax, and labour laws. Noncompliance with these regulations can lead to legal repercussions, fines, and penalties.
  • Employee satisfaction and retention: Inaccurate payroll can lead to underpayment or overpayment of employees, which can cause dissatisfaction and reduce employee retention. Inaccurate payroll can also cause delays in payment, which can cause financial stress for employees. A CEO wants to ensure that their employees are happy and motivated to work, and accurate payroll processing is essential to achieving this goal.
  • Reputation: Inaccurate payroll can harm a company's image, making it challenging to hire and retain talented employees. CEOs understand the significance of employee trust and strive to create a reputation for their company as a fair and ethical employer. Accurate payroll management is a crucial component of maintaining this reputation

In summary, payroll is an essential aspect of any business, and accurate payroll processing is crucial for compliance, employee satisfaction, financial management, and reputation. CEOs have a responsibility to ensure that payroll is accurate, as it directly impacts the success of the company and the well-being of employees.

Mat Katakis

Chief Operating Officer

Take the first step to payroll accuracy

Get in Touch

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Customer Mandate “Move entirely away from ABAP Dependency”
 Customer Mandate “Move entirely away from ABAP Dependency” 1024 683 SpinifexIT

Customer Mandate

“Move entirely away from ABAP Dependency”

Get in Touch

I recently heard a quote for an existing SpinifexIT customer, who recently purchased our Easy Payroll Control Center solution.

The Project Manager involved said ‘We have a mandate now to move entirely away from ABAP dependency’.

Whilst I’ve been an ABAP developer for over 20 years, I also can see the rationale. These days, I see many customers who are looking at what to do with their ABAP customization that they have built over the last few decades.

This is especially the case when customers are taking on a system upgrade to S/4HANA or even Employee Central/Employee Central Payroll. With these migrations, there are often decision points on whether to migrate current custom code, or to leave it behind.

Sometimes the code needs a redesign

Often though, it isn’t just a decision on whether to move the code or not. In many cases, there are scenarios where we see the need for redesign of existing ABAP code. Some common cases we are seeing include:

  • Customers upgrading to Employee Central and need data from Employee Central being imported into existing reports
  • When implementing the Payroll Control Center (PCC) and the current reports don’t work with the Decluster results
  • Customers who have moved from SAPGUI to Fiori views, such as the PCC, but their existing reports are not Fiori enabled
  • Customers who have moved away from SAPGUI (Such as Employee Central Users) but are not happy with the WebGui look and Feel

What are the alternatives?

For many customers, that code that they have built over the years, is also very similar to some of the commercially available products that you see on the SAP store. I would highly recommend checking these out before completely deciding on whether to take on a large project to re-engineer your functionality, or even build new functionality.

I might be biased (I’m a co-founder of SpinifexIT), but after working with building Addon software for the last 20 years, I have seen the value that this can bring to many customers, without them having to take on the IT burden with additional technical debt.

For many of the key tasks around SAP HXM/SuccessFactors, we purposely look to build out robust solutions for many of the most common areas that customers often need additional functionality. More than just solving the problem you might have today, we also take on the responsibility of adding functionality to make our tools work as SAP evolves.

Take for example our Easy Reporter solution.  This has now been available for nearly 20 years, but over this time, we have seen constant evolvements as SAP changes.  With the constant need for additional data sources inside of SAP, the addition of SuccessFactors, with the Payroll Control Center Decluster reporting, and then working through various Employee Self Service / Manager Self Service solutions over the years, our customers have been able to keep up with this without needing a development team. SpinifexIT simply supplies a new release every 6 months.  

As an example: Our latest upcoming release has brought out a complete new Fiori front end for Easy Reporter report execution.

Use your ABAP team to differentiate your business

I’m not saying to go and fire your ABAP team tomorrow. But, having them constantly making small modifications or additional versions of reports to meet the business needs, isn’t the best use of their time.

My suggestion is to keep a core team of developers on hand, we use them in areas that truly can differentiate a customer. Having an ABAP team build reports or other functionality that can be brought off the shelf doesn’t make sense. Not only is it costly and time consuming, in most cases it also won’t have as much functionality.

Using that same team to build functionality that truly differentiates the customer from their competitors or makes them more efficient though, makes sense. For example: A customer who has a unique type of business that needs additional screens or functionality to enhance that business makes sense to build that, as there is likely nothing commercially available.

Darren Souter

Co-Founder & Product
Chief Technology Officer - Easy Suite

Take the first step

Get in Touch

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First looks S/4 HANA 2022 including SAP HXM
 First looks S/4 HANA 2022 including SAP HXM 1024 683 SpinifexIT

S/4HANA 2022 including SAP HXM - First looks

Good news for customers who want to keep
SAP HXM or Payroll longer

S/4 HANA 2022 including SAP HXM – First looks

Good news for customers who want to keep SAP HXM or Payroll longer

Many of you likely know, SAP previously announced their “End of Life” dates for the current SAP ECC solutions. This is 2027 with extended maintenance up to 2029. 

Previously, the only option for customers seeking a long-term Payroll solution was to switch to the Employee Central Payroll (ECP) option.

At the same time, many customers have been migrating their core ERP solution to the S/4HANA release.  Payroll, including HXM, can be  installed into this environment using a compatibility pack, but it would require installing the EHP 8 version into the system.

Here comes S/4HANA 2022 with SAP HXM Embedded

SAP has recently released the S/4HANA 2022 release, which now includes SAP HXM integrated into its core package. This provides customers moving to S/4HANA with a simpler landscape and upgrade options. Customers will no longer have to use compatibility packs or go through separate upgrade processes.

This also means that SAP HXM is now part of the standard SAP supported solution until 2040. This allows customers who are not quite ready to upgrade to SuccessFactors to continue utilizing this solution in the foreseeable future.

“With SAP extending the HXM solution and making it available on S/4HANA up until 2040 gives the customers the most flexibility over the coming years. Customers have the option to maintain their current Payroll and HR systems, and replace parts or all of their HR functionality with SuccessFactors at a time that suits their business needs. SpinifexIT solutions enhance the capabilities of standard SAP HXM and SuccessFactors, enabling customers to continue take advantage of their existing HXM solution with specialized solutions for reporting, document generation, data copying, and implementation/migration tailored to HXM and SuccessFactors.”

Darren Souter

SpinifexIT Co-Founder & Product Chief Technology Officer – Easy Suite

What is the difference between the ECC Version and S/4 HANA 2022?

Well, other than providing the HXM solution, which includes most of the commonly used features such as Payroll, Employee Infotypes, Organizational Data, Time Evaluation and more, there is not much new. This is primarily a technical delivery, but it allows for upgrades with minimal changes.

As part of this delivery,the transactions, tables, code, etc. remain largely unchanged. Over time, it may receive additional enhancements ahead of the ECC version of SAP, however, the majority of SAP’s product development efforts will continue to be directed towards cloud solutions such as SuccessFactors. 

In addition, certain advanced features such as the Payroll Center, which previously required separate installation, are now included in the core delivery.

This also means that SAP HXM is now part of the standard SAP supported solution until 2040. This allows customers who are not quite ready to upgrade to SuccessFactors to continue utilizing this solution in the foreseeable future.

SpinifexIT Solutions on S/4HANA 2022

To support our customers, we will also be setting up a complete S/4HANA landscape for Development and Support. As part of our 2023.R1 release, we will be collaborating with SAP to certify it on the S/4HANA 2022 release. 

In the next few months of 2023, SpinifexIT will release a S/4HANA specific release.  This release will include new features for customers who are migrating to S/4HANA. Easy Reporter, in particular, will have a new user interface that is Fiori-enabled and aligned with the S/4HANA design. Additionally, the default reporting capabilities for decluster tables from the Payroll Control Center will be included to take advantage of the HANA performance. We are committed to continue to enhance this version and align our other solutions with the HANA version in the future.

Customers Upgrading to S/4HANA 2022

While the standard SAP upgrade process and SUM Tool (SAP Upgrade Manager) will apply to many customers, those looking to maximize the benefits of migration may choose to use the SpinifexIT Migration Solutions. These solutions allow for customers to perform tasks such as consolidation of naming conventions, deletion of unused configuration, and selective migration of employees of payroll history. Whether you want to streamline your configuration or just move the latest decade of payroll data, the migration solution can help you achieve those goals.

The SpinifexIT solutions, Easy Migration and Easy Go Live, are designed for this purpose.. Infact, during our internal testing, we found that these solutions made the migration process extremely efficient. For example, by using these solutions, we were able to quickly copy the Australian Configuration and data for 20 employees, including historical payroll results, infotypes, and organizational data, to the new S/4HANA system. Within just two hours of setting up the test system, we were able to run payroll and validate it against our ECC 6 EHP system, where the configuration and data originated. This highlights the ease and speed of our migration solutions.  You should discuss this possibility with your implementation partner on using these solutions as part of the migration.

The Easy Suite solutions can be used not only for migrating and implementing SAP HXM, but also for day-to-day operations. While many of our customers are familiar with the capabilities of the Easy Suite, they may not be aware that we also offer migration solutions to speed up the migration process. These solutions can help you to make the transition to SAP HXM as smooth and efficient as possible.

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