SAP HCM Documents

Automate Your Document Generation – And Save Hundreds of Hours Yearly webinar
Webinar: Automate Your Document Generation – And Save Hundreds of Hours Yearly
Webinar: Automate Your Document Generation – And Save Hundreds of Hours Yearly 1024 576 SpinifexIT

Discover how automating your document generation activities can save your organization hours every year.

Find out how in our webinar happening this 28 July 2020, 2pm EST!

Stephen Gallo of SpinifexIT will host the webinar and discuss how organizations solve their document generation requirements.

He’ll talk about the challenges that they face, and how SpinifexIT helps them.

SpinifexIT offers solutions helping companies meet their goals and improve compliance, productivity, data accuracy and the employee/candidate experience. 

What you’ll find out: 

  • Your organization’s employee lifecycle document generation maturity level
  • The documents required to support the employee lifecycle
  • How investing in improving the document generation process will save your company time and drive its effectiveness
  • Efficient ways of generating documents with the Strato Cloud Platform: a self-service option and via full automation using Strato Workflow

About the speaker

SpinifexIT-Product-Architect-Stephen-Gallo

Stephen has been an SAP customer and an SAP HCM implementation consultant for the past 13 years. He has represented SpinifexIT across various SAP events including SuccessConnect and the yearly user group meetings.

View his LinkedIn profile

Webinar: Automate Your Document Generation – And Save Hundreds of Hours Yearly

28 July 2020
2pm EST

Can’t join our webinar? You may still register to get a copy of the session, or wait for announcements for upcoming webinars.

Why Access to HR Documents Is Essential During a Crisis
Why Access to HR Documents Is Essential During a Crisis 1024 576 SpinifexIT

An enhanced community quarantine (ECQ) was imposed all over Metro Manila and some parts of the Philippines on March 16, 2020.

Set up to flatten the COVID curve, the quarantine entailed that civilians could only go out to acquire basic necessities.

Frontliners were allowed to go to work, as long as they carried the necessary government and HR documents. The list included the following: a quarantine pass, a government ID, a company ID and a Certificate of Employment (COE), which proved to be a challenge for many employees.

The Challenge

Since many HR departments in the Philippines are still traditional, acquiring a COE is a challenge for employees. Employees have to make a formal request to the HR department ahead of time to acquire the document. This could take at least three days, depending on the company.

The Solution

This challenge was easily met by companies (Of course including SpinifexIT) using Strato Documents. Strato Documents is a solution by SpinifexIT that lets employees log in to Success Factors and generate their Certificate of Employment (COE) when they need it.

They only need to set a time period for the validity of the COE. After that, they can just downlod and print the document.

The Results

Quarantine guidelines changed every two weeks in the Philippines, which made needing a COE unpredictable. Employees with access to Strato were able to go to work without any inconveniences.

All they needed was to access Strato online, generate their COE, download and print it to bring with them every time they had to go to work.

HR documents
Why HR document access is crucial during a crisis
Why HR document access is crucial during a crisis 1024 576 SpinifexIT

How the COVID crisis has changed the way we work and shown that quick access to HR documents is crucial.

On March 16, 2020, a community-wide enhanced quarantine (ECQ) was imposed in Metro Manila and other parts of the Philippines. This move was part of the government’s efforts to flatten the COVID19 infection curve.

While rules were eased starting May 16th, restrictions were still put in place for the ‘modified enhanced community quarantine’ (MECQ).

During the ECQ, a civilian’s movements were restricted. They could only go out for necessities – getting groceries, medicines, going to the hospital, sorting their banking needs. That’s it. Only frontliners, as defined by the government’s IRR, were allowed to regularly go out and proceed with business as usual. 

When quarantine protocols were modified, the MECQ presented new challenges for workers returning to their workplace. To report to work, they had to present the following: 

  1. Their city-issued Quarantine Pass
  2. Two, or at least one valid Government ID
  3. Their Company ID stating their office’s address for verification
  4. And a signed Certificate of Employment (COE)

The fourth requirement might sound basic. However, in the Philippines, where traditional HR processes are still a norm, securing a signed Certificate of Employment during ECQ can be difficult. Here’s why:

Employees still have to email HR to request for a copy of their COE. Even during regular business days, this takes days for HR to produce as it is not considered their top priority. Most of the time, they would rather be focused on running payroll and getting pay and benefits right.

Issuing HR documents such as COEs is a time-consuming administrative task that is often overlooked and under-appreciated… until it becomes a requirement for everyone.

Such is the case now, at least, in Metro Manila. Without a COE proving that you work at Company ABC, you’ll be sent home, penalized.

Having access to your HR documents 24/7 is not just a ‘nice-to- have’ perk. It is a necessity – regardless of circumstances. 

So this is how we do it at SpinifexIT. 

Anytime, anywhere, on my mobile phone or laptop, I’ll just log in to my SuccessFactors for instance. I’ll click a tiny box that says Strato, and then select “Certificate of Employment.”

I’ll download it or mail it to myself, so I’ll have a copy of it with me all the time. 

I didn’t have to contact our HR Manager, I didn’t have to wait for a few days to get a copy of my document.

I just logged in, downloaded – and then printed. Done.

This is why applications and solutions developed with a built-in Employee Self Service (ESS) option should be put under the spotlight more.

Times like these where we have to be self-sufficient may be ‘rare,’ but here we are now.

Aspects of what we’ve dreamed of as part of “the future ways of working” will be integrated to business as usual during and after COVID-19.

The best practices we apply now to improve the employee experience by giving them better access to their Employee Lifecycle Documents should be part of the ‘new normal.’ Not just because it’s convenient, but because it simply works.

Not using SAP SuccessFactors?
Strato Documents can create and send your employee documents with a MS Excel CSV file or a Google Sheets link as its own data source.

If you’re interested in Strato to give your employees easy access to their most needed documents, contact us at [email protected].

Strato is featured in Tech Target!
Strato is featured in Tech Target! 1024 728 SpinifexIT

Strato, SpinifexIT’s document generation software, is featured in Tech Target’s Search SAP site.

The article, published on Jan. 25, highlights five third-party apps that help businesses maximise their Success Factors experience. 

Search SAP by Tech Target is a leading resource for the latest news and expert advice on SAP.

The article features Strato as a document generation solution that cuts down the copious amounts of business hours spent on producing documents.

Here’s the full quote from the article:

“Finally, SpinifexIT’s Strato software provides the ability to generate documents that can be electronically signed by candidates and hiring managers or other responsible parties. Such documents include job requisitions, offer letters, employment contracts and more. Automating them enables more efficient management and execution of the recruitment process.”

Strato was built to help businesses create and distribute (in less time) professional documents required in employment, recruitment and payroll. Documents can be created in multiple languages and accessed across multiple devices.

Learn its full capabilities here.

You can also watch our videos to understand how this document generation solution works and how you can use it to optimise your Success Factors platform to meet your business requirements.

Find out the top business cases Strato can solve in this quick webinar:

Create and generate complicated HCM documents without the need for custom programming or external support.

Here’s how easy it is to generate Pixel Perfect Talent Card in Strato:

Strato Documents 1.12 Release
Strato Documents 1.12 Release 1024 512 SpinifexIT

Strato Documents 1.12 comes with new features that make accessing your documents and its content much easier while giving you a better visibility on how your team uses the solution. 

Templated Emails

Strato Documents’ reusable sections is one of the main features that make it unique. We’ve expanded this feature further to include reusable e-mail templates to fully customize your Employee Communications.

Page Numbers

We’re getting closer to being the perfect Document Generation solution for everyone. Having the ability to output and customize page numbers is a step closer to our vision.

Shiny New Dashboard Widgets

View and generate your top documents directly from your SuccessFactors screen. Access your most used documents in a few clicks.

Don’t miss out!

Subscribe to our Strato Mailing List and get Strato Documents-related updates and event invitations.

Subscribing to SpinifexIT’s Strato Documents means that you will be receiving relevant updates exclusively about Strato Documents moving forward. You may opt to stop receiving updates by clicking the “unsubscribe” and we will remove your information from our database.
Webinar: Top Document Generation Business Cases And How To Solve Them Fast
Webinar: Top Document Generation Business Cases And How To Solve Them Fast 1024 512 SpinifexIT

Five key areas to look into to drive business process efficiency and gain immediate ROIs

Join us this afternoon and let’s talk about Document Generation and how getting this right can bring immediate ROIs to your organization.

Where can a powerful document generation tool fit into your business processes? Find out your immediate ROIs and BE A HERO by identifying your Document Generation gaps and requirements following these easy steps.

Stephen Gallo will talk about the FIVE key areas you can look into to reevaluate your existing document creation and distribution process. As an added bonus, Stephen will also share some key tips on business case development, and will also give a quick demo of a powerful solution that we’ve built to address the Document Generation needs of the future, today.

Webinar Speakers

Join Stephen Gallo and Becky Pifer and discover the immediate ROIs for your organization once you optimize your document generation.

Register now to reserve your slot.

Webinar Details:

Date: November 21, 2019
Time: 2:00 PM – 3:00 PM Eastern Time (US)

Brought to you by SpinifexIT

Strato Documents 1.11 Release
Strato Documents 1.11 Release 1024 512 SpinifexIT

Strato Documents 1.11 comes fully loaded with new capabilities to help you automate your Document Generation and distribution processes while improving your overall end-user experience. Here’s a sneak peek of what’s in store: 

Get your templates organized

Check out Strato Documents’ new Folder Structures

Create your own workflows

Route and sign your documents without the use of expensive apps

Save even more time during Document creation

Reuse your sections on the fly

See and track changes in your Documents

Nail your audit requirements

Easier User Authorization Management

Use your SuccessFactors default authorizations

Improved correspondence options

Add a new BCC recipient

Widgets for the win!

Our redesigned widgets give you more options to customize the way you group your documents

Learn more about our latest release!

View Strato Documents’ release notes here. This loads a page hosted within the Customer Care Portal so make sure you’ve signed up to access our knowledge base and resources. Register today if you haven’t yet. 

These new features and a bunch of other updates will be available for UAT starting Sunday, August 25th, 2019. The full release will be available on Friday, August 31st, 2019.

Feel free to reach out to us by replying to this e-mail should you have any inquiries or requests.

SpinifexIT Strato Documents Team

Don’t miss out!

Subscribe to our Strato Mailing List and get Strato Documents-related updates and event invitations.

Subscribing to SpinifexIT’s Strato Documents means that you will be receiving relevant updates exclusively about Strato Documents moving forward. You may opt to stop receiving updates by clicking the “unsubscribe” and we will remove your information from our database.
Strato SAP Certified Built on SAP Cloud platform
Strato On-Demand Document Generation solution has been recertified
Strato On-Demand Document Generation solution has been recertified 1024 512 SpinifexIT

Strato has been re-certified as a solution built on SAP Cloud Platform. Start creating complete HCM and Payroll Documents with Strato today.

SpinifexIT today announced that its Strato On-demand Document Generation Solution has been recertified as built on SAP HANA® Cloud Platform. 

The solution has been proven to integrate with the SAP® SuccessFactors® Employee Central, Recruiting, Performance Management, Talent and Employee Profile modules, enabling users to produce elegantly formatted and professional-looking employee letters and documents that cover an employee’s full HCM lifecycle needs.

Information about the certification:

Certification type: Built on SAP Cloud Platform’ certification
Certification issuance: April 11, 2019
Certified functions: Java Application running on SAP Cloud Platform

  • Multi-Tenancy Enabled
  • Cloud Extension Connected to SAP SuccessFactors

“We are delighted that our certification has been renewed. This certification guarantees to our customers that we are following the best practices from SAP and that our architecture, processes and security have been tested and certified. Strato is in the middle of a journey where we will bring more functionalities in 2019 to help our customers to focus on more important tasks.”


Gregory Tutt, Global Solutions and Innovations Architect, SpinifexIT

Strato can be accessed directly from the user’s SAP SuccessFactors homepage. Strato has powerful data-gathering, filtering, conditional logic and advanced formatting features to create accurate professional-looking documents. It uses the correct and most recent SAP SuccessFactors data across its documents, thus, significantly reducing or even removing inputting errors and revisions. Its reusable templates and assets reduce the time spent on document creation by 90%.

Find out the use cases Strato can solve

Discover how Strato empowers your employees while extending your HCM applications and Recruitment reach.

Find out more about Strato by sending us an e-mail at [email protected] for more information and to ask for a demonstration

Strato Documents
Strato Documents 150 150 SpinifexIT

Produce professional-looking Employee, Recruiting and Payroll Documents within minutes with data from SAP and SAP SuccessFactors’ Employee Central and Recruiting. Access, generate and route your documents and letters anytime directly from your SAP SuccessFactors homepage with Strato Documents’ smart’ self-service widgets. Publishing your documents and letters has never been this easy!

Highly Customisable Documents

Advanced formatting, calculation and filtering options let you create professional-looking documents that truly sets your brand apart.

Conditional Logic

Strato Documents delivers conditional formatting features that let you reuse the same content or section on multiple documents and change its output depending on the parameters you set.

Self-Service Widgets

Create self-service widgets for HR experts, Recruiters, Managers and employees so they can access, run, distribute and publish their documents on the go.

Secure Access

Strato uses SAP SuccessFactors’ oData integration and Ad hoc Query data calls to access data and user authorisations. Strato’s User Management tool can also be used to create additional user roles.

Create and Distribute Documents in Less Time

Create and publish professionally-formatted Employee, Recruiting & Payroll Documents

SpinifexIT’s Strato Documents has advanced document design features and multilingual translation options.

Generate documents in multiple languages with real-time data directly from SAP and SAP SuccessFactors from your SF screen – on your laptop, tablet & mobile.

Reduce document creation & distribution time

Get data fields from hybrid sources

Create and distribute in multiple languages

Route your documents using a signature workflow

Access your documents from multiple devices

Add conditional logic & filters

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Countries Supported

Go beyond Employee & Recruitment Documents: Build Comprehensive Payroll Documents on the fly.

Create and distribute Total Compensation and Rewards Statements and make them readily accessible through a self-service widget.

Required Data export and merges
Recruitment efficiency improvement
Data Timeliness and correctness
Document Generation
Document Generation 150 150 SpinifexIT

Create comprehensive documents using data from SAP On-Premise and Employee Central

HR/Payroll document generation is often considered a tedious process especially when the required data comes from different sources. Standard document generation tools provide only the basic functions such as text and data entry. This still requires a lot of manual rework for HR which entails creating several versions of one document to consider different employment types, benefits, and language requirements.

Then there’s the matter of document distribution. Most, if not majority of companies still require employees to request their document from HR or their Manager. The employee would then have to wait for HR to send them their documents, which may take time.

A document generation tool that optimises the document creation and distribution process massively increases an HR team’s efficiency and productivity.

SpinifexIT’s Strato Documents was made exactly for this business case. Strato works in both hybrid and non-hybrid data sources which makes the information required for each document so much easier to access. Its key features help HR save massive amounts of time and effort spent on document creation and distribution by making each document template highly customisable through smart conditions and filters, advanced design features, automated translations, digital signature routing and self-service.

0%

Required data and export merges

80%

Recruitment efficiency improvement

100%

Data timeliness and correctness

Request a demo

Request for a Discovery Call

Strato Documents for your Recruitment document needs

Most organisations especially in the European and Asian regions require their employee lifecycle documents to be available in their local languages. An organisation operating across different countries with different language requirements may find this a major challenge, especially since most document generation tools only support English.

SpinifexIT’s Strato Documents solves this use case by providing a flexible solution that has advance formatting, filtering, translation and distribution options

Traditionally, the recruiting process entails manually creating, reviewing, signing the Job offer letter, and then manually updating the Candidate’s information in SuccessFactors

Manual way of sending job offer

Strato Documents makes this process faster and more efficient with its digital signature routing workflow. It also automatically updates the Candidate’s SuccessFactors recruiting data and your posting’s status in an instant once all signatories have completed the process. With this workflow handy, your Recruiters can dedicate more time to finding and hiring the right talent for your organisation.

Strato way of document generation

Meet Strato Documents

Richly formatted smart Employee, Payroll, Recruiting and Talent Management documents from SAP SuccessFactors and SAP Payroll

SpinifexIT Strato on-deman document generation

Cloud-based deployment

Strato can be configured to use your SAP SuccessFactors data in less than 5 minutes. Its cloud deployment does not require transports and patches to be loaded into your system. Start designing and sending your documents within minutes!

Filters & Conditions

This incredibly powerful feature allows your team to create a document template just once, and then use Strato’s smart filters and conditions to create multiple document outputs. This saves your team a lot of time and effort by making each template fully reusable.

Multiple data sources

Strato can read data from SAP On-Premise, SAP SuccessFactors Employee Central, Employee Central Payroll, Recruiting and Talent. This enables your team to create and distribute a full range of employee lifecycle documents and correspondences.

Digital signature routing

Increase the efficiency of your recruitment process by 80%. Generate Job offer letters and employment contracts, and route these to its recipients through a smart digital signature platform. The corresponding SuccessFactors Recruiting record gets updated automatically all in one go.

Pre-populate PDF forms

Upload a PDF form into Strato then supply the fields it requires once before publishing it to self-service. With this easy process, your employees would no longer need to type up or write down their information to complete their required government, travel or claim forms.

Translate your documents

Create a single base template in one language then generate it in another with just a few clicks. There is absolutely no need to recreate multiple versions of your template to generate as many multilingual documents in Strato.

Companies operating across different countries or in a country with multiple languages will find this function very handy.

Self-service Widgets

Generate, send, or route documents from a Strato tile in your SAP SuccessFactors dashboard. Configure multiple types of these tiles for employees, managers, Payroll specialists, recruiters and HR specialists in just 10 clicks.

Full customisation

Create elegantly designed documents in various formats with Strato’s document editor. You can upload multiple images, create custom borders and margins, add your brand’s header and footer, and more within an easy-to-use, intuitive interface.

How about my payroll documents?

Create and generate comprehensive payroll documents directly from SuccessFactors without custom programming.

Total Rewards/ Compensation statements are comprehensive documents that show what the employees have received throughout their stay in the company. The challenge most companies who are already in SuccessFactors is that documents like these require data from SAP Payroll.

To access this, they would have to create a custom program or interface to extract the information manually. This poses risks such as incorrect data and breaches in data privacy.

These manual and risky processes can be avoided using SpinifexIT’s Strato Documents. View the quick demo right here >>

How easy is it to create & distribute complex payroll documents? It took us less than 2 minutes with our Strato Documents.