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Brianna Souter

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Easy Reporter (Reporting & Interface Building) Overview
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SAP Certified Solutions Helping You Achieve Clean Core
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Customer Win: Optimizing Time and Increasing Efficiency
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Customer Win

How Easy Clone Transformed Payroll Operations.

Improved payroll productivity through automating and streamlining processes.

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About

A department store chain operating in Australia and New Zealand, employs approximately 50,000 people across hundreds of stores.

The company is focused on operational efficiency and high product volumes.

SpinifexIT’s implementation of the Easy Clone solution has revolutionized the payroll efficiency of the company, automating and streamlining processes to enhance productivity.

The Challenge

A primary challenge for the department store is managing payroll effectively for such a large workforce. To improve efficiency, SAP SuccessFactors looked for ways to reduce payroll support costs.

The company deploys a full end-to-end SuccessFactors payroll solution, supported by technology services company DXC Technology, which processes the payroll.

In addition, the upcoming Australian government’s Single Touch Payroll 2 reporting requirement necessitated up-to-date data to test this SAP solution upgrade.

A major problem was the lack of up-to-date test data, which made it difficult and time-consuming to test new functionality and upgrades or troubleshoot production problems.

An employee commented that managing a workforce of this magnitude is a daunting task and that creating test data for the payroll system was taking up an excessive amount of time and resources.

The manual process was prone to errors and time-consuming, and there was no access to current data. The existing test data is removed from the system with any system refresh, creating privacy issues.

 

They realized that in order to accomplish its automation objectives, it required a tool easily accessible by all members of the team, and capable of:

  • Simultaneously copying both Payroll Employees (ECP) & Employee Central Employees data (EC)
  • Maintaining the privacy of employee data
  • & transfer it from one employee to thousands of employees concurrently

Choosing The Right 

Partner

As a service provider for payroll, DXC Technology had already licensed SpinifexIT’s Easy Reporter for its own internal use. This powerful and easy-to-use real-time reporting tool for SAP HCM is used by DXC to streamline most of their day to day reconciliation and reporting needs.

Thanks to this established relationship, and DXC Technology’s positive experience with Easy Reporter, SpinifexIT was a natural choice of partner with whom they could explore possible solutions to their challenges.

The team demonstrated how Easy Clone effortlessly duplicates and anonymizes both current and historical data from SAP HCM and SAP SuccessFactors Employee Central within seconds. The software capabilities matched the extensive list of requirements from the customer.

In particular, they appreciated how Easy Clone empowers payroll teams to efficiently conduct secure testing and troubleshooting activities with updated, synchronized data, while simultaneously adhering to their organization’s data privacy standards.

Before finalizing the deal, the teams decided to run a Proof of Concept (PoC) to ensure that the proposed solution would be exactly what was needed. They agreed on clear success criteria for the PoC, which was successfully completed within 60 days, including setup of the environment and the cloning process, training of the teams and creation of the test data.

 

 

Implementing Easy Clone

Following the discovery meetings, demonstrations and PoC exercise, they decided to move forward with SpinifexIT Easy Clone. The company purchased Easy Clone for Employee Central (Lite version) including two full client copies per year and 3,000 individual copies per year.

 

The Results

The implementation went smoothly, and both the department store and DXC are delighted with Easy Clone, which has greatly reduced the time and effort involved in creating test data. With their new ability to selectively copy down subsets of data on demand, they can now thoroughly test all aspects of their payroll processing.

A staff member expressed their satisfaction with the flexibility and efficiency of the SpinifexIT team. They appreciated how the team took the time to fully comprehend their needs and helped reduce payroll support expenses by streamlining the data creation process while complying with legal privacy regulations.

Along with a quantifiable reduction in time and actual cost savings, they can now scramble the data after a copy and even scramble the entire system data after a complete client copy, eliminating the need for technical support every time. The system was implemented before the financial year’s end, providing up-to-date data for the compulsory Single Touch Payroll requirement.

The entire process including the POC, full implementation, client training, and handover took 14 days. SpinifexIT’s expertise in HR and payroll solutions, combined with exceptional customer service, ensured a smooth implementation of the Easy Clone solution for the customer.

This transformational solution has allowed them to streamline their processes, reduce costs and risks, and focus on other critical aspects of their business operations.

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Customer Win: Streamlining the Implementation of SAP PCC
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Customer Win

Streamlining the Implementation of SAP Payroll Control Center

Using SpinifexIT's Payroll Control Center and Easy STP for efficient implementation.

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About

A government agency in Australia with more than 1600 employees plans to implement SAP’s Payroll Control Center (PCC) solution.

After making the decision on to implement PCC, the next step was to look for a suitable partner to carry out the implementation.

After evaluating the available options, it was decided that an implementation partner who could expedite the implementation, offer supplementory features, and empower the customer to customize the PCC solution in the future, would be selected.

The Challenge

The Government Agency has been utilizing SAP HCM and Payroll for more than twenty years. Recently, the agency recognized the need to simplify its payroll processing.

The need for change became even more pressing when the agency discovered that its payroll manager was devoting significant time to identifying and investigating issues outside of SAP, relying on spreadsheets, a lengthy checklist, and manual processes to manage payroll exceptions.

To make matters worse, these steps and checks were not entirely documented, and the knowledge of how to perform them was only held by the payroll manager, posing a clear key man risk. Furthermore, payroll errors were frequent.

The Agency particularly liked the fact that the SAP solution allows a very defined process for execution of the key steps of Payroll as well as an auditable process for pre-payroll error checking. They were aware that implementation would not be straightforward, as the organization had a lot of complex validation checks, many of which required either much additional configuration or custom development.

They were also aware that SpinifexIT offered a solution to streamline the configuration of the SAP Payroll Control Center and with their Implementation Partner, they looked at the SpinifexIT Easy PCC solution.

After a successful demonstration of SpinifexIT’s Payroll Control Center (PCC) solution for SAP, the agency was highly impressed, leading to the decision to implement it.

 

This allowed them to:

  • Quickly build custom validation rules without coding
  • Drilldown investigation tailored to the needs of the agency
  • Detailed Employee Analysis option for further investigation
  • Ability to run existing Easy Reporter reports and interfaces

Choosing The Right 

Partner

SpinifexIT has supplied the Agency for many years with its highly regarded payroll solutions such as Easy Reporter and Easy STP.

Easy Reporter is SpinifexIT’s powerful, user-friendly real-time reporting solution that allows organizations to produce more effective Payroll and HR reports, analyses, and interfaces. It optimizes and automates SAP Payroll reporting and provides access to SAP HCM data and SuccessFactors’ Employee Central fields, making it a valuable tool for HR and payroll departments.

Easy STP helps organizations comply with the Australian Taxation Office’s Single Touch Payroll initiative and error-proof payroll systems.

Easy PCC Implementation

Given the long-standing relationship between the agency and SpinifexIT, it was logical for the agency to explore SpinifexIT’s Easy PCC solution. This software offers additional features that hasten the implementation of SAP’s Payroll Control Center solution and offers a wealth of added functionality to enhance its capabilities. The agency was especially pleased with Easy PCC’s ability to enable HR or Payroll teams to create custom validation rules, which was precisely what they required.

Fortunately, the agency already built many reports using the SpinifexIT Easy Reporter solution. These reports could be then reused for the PCC validation checks with minimal changes. At the same time the business was given a mandate to move entirely away from custom development, so using Easy PCC meant they could build their custom rules with no custom code.

All these factors made a compelling case for using the SpinifexIT Easy PCC solution alongside the SAP Payroll Control Center, since the Easy PCC solution allows the customer to build their own validation rules without the need of a technical team.

Aside from building the initial error checks, Easy PCC can also greatly reduce the time payroll teams spend on error investigations.

As different Payroll scenarios arise during the implementation and into the future, teams can quickly add additional payroll validation checks to further refine the payroll process. This saves time, cost and effort by removing development and maintenance dependency.

An employee at the Agency expressed their satisfaction, saying, “We appreciated the ability to make use of our existing expertise with SpinifexIT’s Easy Reporter solution, which is utilized for generating validation rules.

Furthermore, it was a vital requirement that no custom ABAP code was necessary, and it appeared that SpinifexIT’s solution would allow us to accomplish this, based on initial discussions.”

Execute Easy Reporter Reports from the PC

In addition to the ability to create the Payroll Validation checks, a further benefit of the SpinifexIT Easy PCC solution, is that any of the existing Easy Reporter reports can be run directly through the Payroll Control Center process.

For example: Reports such as Payroll to Finance Reconciliation, Payroll Register or Leave Balances can be run automatically. More importantly, interfaces or external file exports can be run directly from the Easy Reporter solution. All of this is fully integrated into a PCC Step.

How does Easy PCC fit into the SAP Payroll Control Center?

The Results

After undergoing a successful tender process, SpinifexIT was delighted that the Government Agency decided to purchase its Easy PCC solution to streamline its implementation and deployment of the SAP PCC.

The Payroll Control Center Implementation is currently in progress. Overall, this has not only reduced down the full Implementation of the Payroll Control Center by several months, but the customer also has full control over their future payroll checks as they can build these themselves

 

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Customer Win: Closing the Payroll Reconciliation Gap
 Customer Win: Closing the Payroll Reconciliation Gap 840 560 Brianna Souter
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Customer WIn

Closing the Payroll Reconciliation Gap

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About

The customer had recently migrated to SAP Employee Central Payroll, and a recent audit by one of the BIG 4 Audit Firms identified several shortcomings within the Customer’s Payroll reconciliation processes.

The Challenge

The customer lacked an Operational Reporting capability, leading to the following issues:

  • Ad Hoc payroll reconciliation processes were being conducted in Excel.
  • Limited audit and compliance processes.
  • Award compliance was at risk.
  • Data privacy was an area of concern.

Impact

The Head of Payroll could identify and predict some current processes that could cause business compliance and risk issues. Additionally, the Finance Controller realized that the validity of the data was also vulnerable.

The Results

SpinifexIT Easy Reporter©, an SAP certified Employee Central Payroll product, was selected to address the customer’s payroll operational reporting needs.

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