SpinifexIT uses Strato to give employees 24/7 document access

SpinifexIT uses Strato to give employees 24/7 document access

SpinifexIT uses Strato to give employees 24/7 document access 150 150 SpinifexIT

SpinifexIT Philippines Senior HR Manager Nico Gasendo talks about how Strato has helped the company streamline its document generation process.

As an HR practitioner for over 10 years, I’ve had the opportunity of working for more than five companies from different industries. While working for them, I discovered that the tools and systems they used varied depending on the industry. 

Throughout my career, I’ve experienced challenges brought about by performing manual processes. I’ve become accustomed to using homegrown systems, locally created tools, and international software systems. Little did I know then the stigma of using a fully automated tool would take a turn for the best.

Using Strato Documents

Now here I am at SpinifexIT, an organization creating smart software solutions that “make complex processes simple.” While being introduced to SpinifexIT’s HCM and payroll products, one particular software caught my attention. It has the capability to simplify document generation and routing, and this made me eager to use it internally as part of the HR tool kit.

I got to learn more about this tool – Strato Documents – and I was so amazed by what it could do! It made me excited to create more documents that we could launch for automation. On the first day of my training session with Strato brainchild, Gregory Tutt, I learned why Strato is a one-of-a-kind product. From what I’ve seen, it is a great tool for solving automation and document storage problems. Using Strato means limited human intervention, superior efficiency and convenience in just a few clicks.

Optimizing the process

Take a Certificate of Employment (COE) request, for instance. For most organizations, the process looks like this:

From here, you can see the gaps almost immediately. But what if I told you that you can get your COE using Strato in just a few seconds? Isn’t that great? Here’s how with one click where everything matters:

It’s definitely a whole new experience with Strato. Not only is it easy to use, but it also maximizes functionalities and respects business limitations. It’s a modern day mail merge tool, but even better tenfold, and way convenient!

What you can do with Strato

Strato can automate the creation and distribution of most employee lifecycle documents. This includes recruitment documents – job offers, contracts, employee movement, talent cards – to exit and off-boarding documents, among others.

You can use Strato to design your templates, change fonts, and assign data sources to your documents. It’s just like creating a normal document template. And for that, you only need three things. First, a data source, in order to trigger the workflow engine. Second, document and email verbiages, to create templates. Third, a workflow, to base the document routing and approval process.

Not only that:

  • Its ecosystem provides a reusable feature that eliminates duplicate templates. It can even convert other types of documents for data assignment.
  • The software has the capability to send follow-up messages on pre-set conditions to guide your actions on a particular work process.
  • Strato has storage that acts as a secure file management system. This is for you to recycle information, use information as sources, and organize files that contain information with a searchable database for quick retrieval.

Looking ahead

Overall, Strato offers a faster, more convenient and optimized way to ensure employees have access to key HCM documents. What more can you ask for?

It’s with Strato I’ve seen the most ideal process of automating document management and communications. This is a process I like to call: optimized document automation. And for any organization, it is a big step forward in business transformation when it uses its tools built for others.

Currently, we’re working on different documents and exploring options to better implement Strato as part of the HR process. This will allow us to better provide HR support across the organization – minus all the paperwork.


Nico Gasendo
SpinifexIT Senior HR Manager

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